Post Number : CPE 020
Grade : G-4
Parent Sector : Division for Communications and Public Engagement (CPE)
Duty Station: Paris
Job Family: Public Information
Type of contract : Fixed Term
Duration of contract : 2 years, renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 24-MAR-2025
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director for Communications and Public Engagement (DIR/CPE) and the direct supervision of the Associate Coordination Officer, the incumbent will provide a full range of office and administrative support as well as some technical assistance to the supervisor for the benefit of the Division as a whole, and will ensure clearing of requests and actions addressed to the Division.
JOIN OUR WHATSAPP GROUP FOR UPDATES: UN and NGO WhatsApp Grp 26
UNESCO Offers Exciting Assistant Job Opportunity for 2025 – Apply Today!
In particular, the incumbent will :
SECRETARIAL SUPPORT TO THE DIVISION (in liaison with the different Units of the Division, Central Services and Programme Sectors)
- Manage DIR/CPE’s agenda, missions, briefing materials for official trips or meetings.
- Draft routine correspondence (memos, letters…). Follow up on established deadlines and ensure timely submissions by staff of reports, correspondence and other documents. reviewing all outgoing correspondence and official documents for style, language accuracy as well as conformance with established guidelines and procedures.
- Prepare informal translations of documents.
JOIN OUR WHATSAPP GROUP FOR UPDATES: UN and NGO WhatsApp Grp 26
Also read:
- UNICEF: Great News For x68 Remote-Based Jobs for 2025. Apply Now!
- World Vision: Great News For x163 Home-Based Internship Jobs For 2025. Apply Now!!
- WHO: Amazing News For x10 Consultant Jobs 2025. Apply Now!!
- UN Tourism : Great News For Multiple Entry-Level Jobs for 2025. Apply Now!!
REQUIRED QUALIFICATIONS
Education
- Completed secondary, technical or vocational education.
Work Experience
- A minimum of three (3) years of relevant work experience in secretarial, administrative and/or programme support services or related fields.
- Experience in monitoring budgets and expenses.
- Proven experience in the field of communication, design, branding or related fields.
Skills and Competencies
- Ability to work as part of a team, to take initiative and to provide quality and timely support and services.
- Good interpersonal and communication skills, including ability to draft correspondence, review and translate documents.
- Good organisational and coordination skills.
- Ability to multitask.
- Ability to work under tight deadlines and flexibility to adjust work schedules and priorities.
- Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
- Excellent IT skills with proficiency in the use of MS Office (Outlook, Word, Excel. PowerPoint, etc.) and database packages.
- Strong interest and basic skills in the field of public communication and corporate branding, design or related fields.
Languages
- Excellent knowledge (oral and written) of English or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS
Education
- Certificate and/or training in administrative support, accounting, communication or any other related area.
Work Experience
- Relevant experience in similar functions in an international organization/institution.
Languages
- Knowledge of other official languages of UNESCO (Arabic, Chinese, Russian and/or Spanish).
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 39 422 Euros.
