Requisition ID: 5253
Grade: G6
Country: Austria
Duty Station: Vienna
Category: General Service/Admin. Support
Type of Job Posting: Internal and External
Employment Type: Staff-Full-time
Appointment Type: Fixed Term – 100 series
Indicative Minimum Net Annual Salary: 66 981 EUR
Application Deadline: 3-Apr-2025, 11:59 PM (Vienna, Austria time)
UNIDO : Great News For Senior Project Assistant For 2025 . Apply Now!
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Organizational Context
The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States.
FUNCTIONAL RESPONSIBILITIES
Under the supervision of the First Reporting Officer, the Senior Project Assistant is responsible for the finalization of all administration tasks in terms of technical cooperation programmes and projects, as well as administrative support and is responsible for the following key functions:
- Receive incoming requests and prepare the appropriate actions for supervisor’s signature on non-technical aspects; provide relevant background/project information whenever necessary to supervisor(s); keep track of pending matters, follow up with other offices on deadlines.
- Draft routine and non-routine correspondence (both on administrative and/or TC-related matters).
- Prepare papers, statistics, reports and presentations by extracting/summarizing statistics; undertake computer-based searches, compile background information to assist in project identification and formulation.
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MINIMUM ORGANIZATIONAL REQUIREMENTS
Education
Completed higher secondary education, high school diploma or equivalent is required. Formal secretarial/clerical training or equivalent is desirable.
Technical and Functional Experience
- A minimum of ten (10) years of work experience in in providing support to managerial/professional staff and using administrative skills to assist in the execution of project and programme development and implementation of work is required.
- Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
- Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
- Experience with SAP or similar ERP software is desirable.
Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.
Languages
Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN languages, is desirable.
