UNESCO is hiring an administrative assistant. Apply Now for 2025. Starting Salary 14 000usd
- Post Number : 4WSADM0716RP
- Grade : G-6
- Parent Sector : Sector For Administration and Management (ADM)
- Duty Station: Apia
- Job Family: Administration
- Type of contract : Fixed Term
- Duration of contract : 2 years, renewable
- Recruitment open to : Internal and external candidates
- Application Deadline (Midnight Paris Time) : 12-MAY-2025
UNESCO is hiring an administrative assistant. Apply Now for 2025. Starting Salary 14000usd
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director of the Regional Office in the Pacific, based in Apia, and the direct supervision of the Finance and Administrative Officer, the incumbent provides high-level administrative and support services in a range of specialized areas and plays a lead role within the unit in ensuring application and compliance with the rules, regulations, policies and practices in place. Specifically, the incumbent shall:
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GENERAL ACCOUNTABILITIES
- Act as certifying officer up to an authorized level delegated by the Chief Financial Officer;
- Provide guidance and interpretation on administrative rules, regulations and procedures;
- Advise on operational and technical routine transactions;
- Recommend process and system related modifications and improvements to support successful administration and financial monitoring and control;
- Interpret provisions and provide guidance on complex and non-recurring issues;
- May supervise activities related to office maintenance, security, transport and similar services.
REQUIRED QUALIFICATIONS
Education
- Completed secondary, technical and/or vocational education.
Work Experience
- Minimum 8 years of relevant professional experience in administration, finance, accounting, or audit.
Skills and competencies
- Excellent analytical skills and capacity to make sound judgements.
- Experience in elaborating reports to monitor budget implementation and analyzing financial information.
- Proven experience in problem solving in the field of Human Resources, finance and budget.
- Ability to provide quality and timely support and services.
- Ability to deal with confidential matters with tact and discretion.
- Ability to build effective working relationships with a variety of internal and external partners.
- Ability to work in a multicultural environment and to establish good working relationships.
- Ability to take initiative and seek innovative ways to improve results.
- Excellent IT skills with proficiency in the use of MS Office (Word, Excel, PowerPoint, etc.).
Languages
- Excellent knowledge (oral and written) of English.
DESIRABLE QUALIFICATIONS
Education
- Technical Diploma or Bachelor’s Degree in the field of Finance, Business Administration, Accounting, or related discipline.
Experience
- Experience in the field of human resources.
- Relevant work experience within an international organisation and/or the UN System.
Skills and competencies
- Knowledge of ERP systems.
- Knowledge of risk management systems.
- Knowledge of contract management.
- Knowledge of accounting principles and internal control systems.
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 40, 580 in TALA.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
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SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
