- Full vacancy title: Team Assistant, FIRM
- Location: Abidjan, Côte d’Ivoire
- Position Grade: GS7
- Position Number: 50076491
- Posting Date: 23-May-2025
- Closing Date: 22-Jun-2025
THE BANK:
Established in 1964, the African Development Bank (AfDB) is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries (RMC). The Bank’s development agenda is delivering financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. To sharply focus the objectives of the Ten-Year Strategy (2024 – 2033) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified, namely: energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead to the successful implementation of this vision.
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THE COMPLEX:
The Vice Presidency for Finance oversees the financial management of the Bank Group. This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.
THE HIRING DEPARTMENT:
As part of the Finance Complex, the Resource Mobilization and Partnerships Department (FIRM) has fiduciary responsibility for strategic concessionary resource mobilization, as well as donor relationship management and reporting, with the aim to complement and leverage the financial resources and instruments of the African Development Bank Group.
THE POSITION:
Under the supervision of the FIRM Director, the Team Assistant will work closely with the Director and the Team to provide administrative support. The incumbent of the position will provide administrative support for the smooth running of the Department, ensures that the Director is freed from all tasks which could otherwise impede the efficient discharge of high duties and responsibilities.
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KEY FUNCTIONS:
Under the supervision of the Director FIRM, the Team Assistant will carry out the following duties:
- Ascertain the quality of documents requiring the approval and / or signature of staff members.
- Ensure that documents are handled in a timely manner and transmitted to the Director for signature and thereafter sending signed documents electronically to the concerned colleagues in the ecosystem for further appropriate action.
- Prepare and finalize draft correspondence (mails, letters, internal memos, etc.) concerning various aspects, on behalf of staff members, and ensure its follow-up.
- Participate in department staff meetings, take notes and produce reports; prepare minutes of staff members’ meetings.
- Ensuring timely submission to the Director of requested deliverables by following up with staff members in the Department and consolidating inputs as needed.
- Process staff members’ back-to-office reports.
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COMPETENCIES (skills, experience and knowledge):
- Hold a minimum of a Bachelor’s degree or its equivalent in business administration, commerce, administration or a related field, supplemented by training in secretarial functions/ administration / office management.
- Have a minimum of five (5) years of relevant experience in progressive positions, attached to an executive’s office, preferably in an international organization.
- Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting.
- Ability to handle speedily and efficiently internal and external requests.
- Ability to manage simultaneous and shifting demands, priorities and tight deadlines.
- Proficiency in the use of standard equipment (computer, scanner, photocopies, etc.);
- Demonstrable commitment to delivering excellent customer service focused reception and administration services.
