Looking to kickstart your career in a dynamic and impactful organization? CRS is excited to announce that we are hiring an Administrative Assistant for 2025! If you are organized, proactive, and eager to contribute to meaningful work, this is your opportunity to join our team. Apply now and become a vital part of our mission to create positive change.
JOIN OUR WHATSAPP GROUP OR WHATSAPP CHANNEL FOR UPDATES
About the Organization
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. Catholic Relief Services’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.
Job Summary
You will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.
Responsibilities
- Prepare payment requests as and when required
- Follow up the timely cash requests from PDP / Field offices, prepare the request for approval and following up with finance for the timely transfer of the requested cash.
- Follow up & Communicate with PDP / Field office staff for the timely liquidation report, check the report and submit to Field Office Manager for the final review & approval.
- Follow up and communicate for the efficient use of PDP / Field office assets, including available office spaces and facilities.
- Participate with Logistics team in warehouse assessment to organize and maintain lists of warehouse service providers in all PDP / Field Office areas.
- Conduct on time communication with the security guard companies for any request from Logistics to deploy guards, to inform the company when warehouse contract is to be terminated, and for any other related issues. Receive monthly security guard’s performance report from each PDP / Field Offices and provide monthly service confirmation for the Head Office Admin team to facilitate the payment.
- Conduct on time communication with the cleaning service providing companies for any request from Logistics to deploy cleaners, to inform the company when warehouse contract is to be terminated, and for any other related issues. Receive monthly cleaners & companies performance report from each PDP / Field Offices office and provide monthly service confirmation for the Head Office Admin team to facilitate the payment.
- Help identify safety issues and ensuring a safe and sound work environment.
- Perform other operations support related activities.
Required Languages: English and Amharic (Skill of Afar language is preferrable)
JOIN OUR WHATSAPP GROUP OR WHATSAPP CHANNEL FOR UPDATES
Skills
- Good time management skills with ability to work on multiple tasks
- Strong customer service orientation with good communication and interpersonal skills
- Proactive, resourceful, solutions oriented and results-oriented
Qualifications
- Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
- Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.
- Bachelors Degree
- Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
- Additional education may substitute for some experience.
ALSO READ
- The International Labour Organization (ILO) is seeking for an Intern. Apply now for 2025!!
- Plan International x30 Entry-level jobs for 2025. Apply Now
- The United Nations (UN) x14 Administrative Assistant jobs for 2025
- The International Organization for Migration (IOM) x114 Assistant jobs for 2025. Apply Now
How to Apply
- Create an account on the CRS careers portal.
- Search for “Administrative Assistant”
- Review the job descriptions carefully to ensure you meet the qualifications.
- Prepare your application materials, including a tailored CV and a compelling cover letter highlighting your motivation, experience, and suitability.
- Submit your application before the deadline.
