Looking to kickstart your career in international aviation and gain valuable hands-on experience? The International Civil Aviation Organization (ICAO) is offering exciting internship opportunities for 2025, designed to provide aspiring professionals with a unique platform to develop their skills and contribute to global aviation safety, security, and sustainability. Don’t miss this chance—apply now and take the first step toward a rewarding career in the aviation industry!

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THE ORGANIZATIONAL SETTING

The Bureau of Administration and Services (ADB) plays a lead role in the effective and efficient administrative management of the Organization by ensuring the provision of high-quality physical and human resources, by applying the highest standards of work ethics and conduct, and by using results based management skills and tools to support the Organization in implementing its Strategic Objectives, in order to serve all stakeholders of the world aviation community.

Languages, Publications and Conference Management (LPC) provides interpretation, translation, editorial in the six ICAO working languages (Arabic, Chinese, English, French, Russian and Spanish) and conference management services. Based on the principle of simultaneous distribution of meeting documentation to governing bodies, it ensures the issuance of papers and the provision of interpretation services to Council, its subsidiary bodies, the Air Navigation Commission and other ICAO meetings held within and away from Headquarters.

MAJOR DUTIES AND RESPONSIBILITIES

• Reviewing and modifying the list of registered participants.
• Assist in online registration and virtual/hybrid meetings’ registration and check-in processes.
• Assist in managing virtual waiting room and admitting approved participants into the virtual meeting room.
• Provide support to the Registration Coordinator and the registration team.
• Prepare and distribute event badges to participants for hybrid and face to face meetings.
• Provide support to event organizers and meeting participants for all issues related to the registration.
• Operate the onsite registration booth for hybrid and face to face meetings.
• Provide guidance and support to other registration operators.
• Welcome and guide event participants for hybrid and face to face meetings.
• Act as a facilitator to direct the traffic during the on-site registration for hybrid and face to face meetings.
• Performs any other duties that may be assigned from time to time.

QUALIFICATIONS AND EXPERIENCE

 Education                                                                                                                                                   

At the time of application, applicants are required to have enrolled at least in the first year of studies at a university or equivalent institution towards the completion of a degree (minimum Bachelor’s level or equivalent). Professional experience and technical requirements    

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Essential:

• Ability to write clearly and concisely.
• In-depth knowledge and ability to use a computer and relevant software are essential, including MS Word, MS Excel.
• In-depth knowledge and ability to use virtual meeting platforms, including ZOOM, MS Teams.
• Collaboration and teamwork skills.
• Effective communication and presentation skills.
• Access to a personal computer or laptop at home equipped with HD webcam and headset (recommended), or speaker and standalone (not integrated) microphone.
• Access to high-speed internet at home. Minimum speed of 50 Mbps and necessary download capacity to perform remote work and manage virtual meetings when required.

Languages                                                                                                                                                  

Essential: Fluent reading, writing and speaking abilities in English.

Desirable: A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

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How to Apply

• Submit your application before the deadline.
• Create an account on the ICAO Careers portal.
• Search for “Internship – Event Registration Assistant, ADB/LPC/ICS/COS (roster/several positions)”
• Review the job descriptions carefully to ensure you meet the qualifications.                                                                                                                

Conditions of Employment

Interns are not paid. All costs related to travel, insurance, accommodation, remote working and living expenses must be borne by the intern. The duration of the internship is six months. The intern is expected to work five days a week, on a full-time basis.

Interns shall not be eligible to be engaged in any other form of employment within ICAO during the period of internship and shall not be eligible to apply for or be appointed to any post in the Secretariat or be contracted for any other remunerated employment with ICAO for the six months immediately following the end of their internship.