UNESCO is Hiring Event Planning Administrative Assistant for €2,830 Monthly. Apply Now
If you are passionate about event coordination, administration, and working in a multicultural global environment, UNESCO’s new opening for an Event Planning Administrative Assistant in Paris offers a valuable short-term opportunity. This six-month, Level 3, non-staff assignment is based at UNESCO Headquarters and provides hands-on experience at the center of one of the UN system’s busiest event hubs.
UNESCO is Hiring Event Planning Administrative Assistant for €2,830 Monthly. Apply Now
Understanding the Role
This position is part of UNESCO’s Division for Conferences, Languages and Documents, specifically within the Event Planning Unit. The Unit manages more than 1,000 event requests per year, ranging from high-level meetings and cultural ceremonies to conferences and official receptions.
As an Event Planning Administrative Assistant, you will be supporting the flow of event requests from beginning to end. Your work ensures that events at UNESCO’s headquarters are well-organized, compliant, and aligned with the organization’s goals.
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Key Responsibilities
The role includes a mix of customer-facing, administrative, and operational tasks:
1. Client Information & Marketing
- Respond to inquiries from internal and external clients about event procedures, pricing, rules, deadlines, and space availability.
- Facilitate on-site visits for prospective clients and guide them through UNESCO’s event spaces.
- Recommend event packages and create preliminary cost estimates using the organization’s pricing system.
- Assist in preparing promotional materials such as brochures, flyers, and internal communication content to support venue-hire marketing.
2. Administrative Event Support
- Review event request applications to ensure completeness and compliance before they move to the approval stage.
- Coordinate the approval workflow and confirm that each event aligns with UNESCO’s mandate and due diligence requirements.
- Track the progress of each event request, maintain the master event list, and produce weekly updates for internal teams.
- Draft, review, and distribute official correspondence in both English and French.
Your work directly supports UNESCO’s mission by ensuring that events are professionally executed and reflect the standards of a major international organization.
Who Can Apply?
Candidates must have:
- A university degree
- At least two years of professional experience in event management
- Proficiency in Word, Excel, Outlook, Teams, and general internet tools
Additional desirable skills include familiarity with technical event equipment, experience in sales or marketing, and strong customer service abilities.
On the personal side, UNESCO values strong communication, time management, teamwork, cultural awareness, and the ability to stay calm and organized under pressure.
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What’s in It for You?
Although the assignment is short-term, it offers several meaningful advantages:
- Exposure to real-world international event coordination at the heart of UNESCO
- Growth in administrative, organizational, and client service skills
- A multicultural workplace with colleagues and partners from across the globe
- A monthly remuneration of €2,830, subject to French social security deductions
- Opportunities to network and build experience valuable for future UN or NGO roles
UNESCO also encourages applicants from under-represented Member States, including many African countries, as well as persons with disabilities and individuals from minority or Indigenous backgrounds.
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Final Thoughts
The Event Planning Administrative Assistant role is ideal for early-career professionals seeking practical experience in international event management. While the assignment is not permanent, it provides an important stepping stone for those aiming to build a career within the United Nations or global public sector.
