The International Maritime Organization (IMO) Administrative Assistant with £36,143 net per Annum. Apply Now for 2026
The International Maritime Organization (IMO), a specialized agency of the United Nations responsible for regulating global shipping, is inviting applications for the position of Administrative Assistant (G5) within its Technical Cooperation and Implementation Division (TCID). This role offers an excellent opportunity for experienced administrative professionals to contribute to global maritime safety, security, and environmental protection while working in a prestigious international environment.
The position is based in the United Kingdom and is open to candidates with local status, meaning applicants must already have the unrestricted right to live and work in the UK. The initial contract is probationary for one year, with the possibility of extension based on performance.
The International Maritime Organization (IMO) Administrative Assistant with £36,143 net per Annum. Apply Now for 2026
About the Role
Under the supervision of the Head of Implementation Support, the Administrative Assistant will provide comprehensive administrative, secretarial, and coordination support related to the implementation of IMO instruments. This includes work connected to port State control, flag State implementation, casualty investigation, and technical cooperation activities.
The role is dynamic and multifaceted, requiring a high level of organization, accuracy, and adaptability. The successful candidate will support day-to-day operations, manage data and documentation, assist with meetings, and help ensure the smooth delivery of IMO’s technical cooperation programmes.
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Key Responsibilities
The Administrative Assistant will handle a wide range of duties, including managing correspondence, maintaining records and databases, updating websites, and organizing official travel in line with UN procedures using SAP systems. The role also involves providing secretarial support for IMO meetings, including preparing documentation, coordinating logistics, and ensuring timely dissemination of finalized materials.
A significant aspect of the role includes data management and research, such as reviewing external data sources, supporting GISIS modules, and assisting with analytical and statistical data extraction. The incumbent will also liaise with the International Labour Organization (ILO) on maintaining the ILO/IMO Joint Database on Abandonment of Seafarers.
In addition, the role provides administrative support for training and technical cooperation activities, including coordinating participant travel, managing consultant contracts, tracking reports, processing financial transactions through SAP, and maintaining accurate records in line with established procedures.
Required Profile
Applicants must have at least five years of experience in an administrative role, with experience in the UN or other international organizations considered a strong advantage. Exposure to technical cooperation, project management, or meeting support is highly desirable.
Candidates should be self-motivated, detail-oriented, and capable of managing multiple tasks under pressure. Strong written and verbal communication skills in English are essential, while knowledge of other UN languages is an asset. Proficiency in MS Word, Excel, PowerPoint, and general database management is required, and familiarity with SAP is highly advantageous.
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Salary and Benefits
The position offers an attractive salary of approximately £36,143 net per annum, free of UK income tax. The benefits package includes medical insurance and participation in the UN pension scheme, making this a highly competitive opportunity.
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Application Deadline
Interested candidates must submit their applications by 4 January 2026.
This role is ideal for experienced administrative professionals seeking a stable, impactful career within the United Nations system, contributing directly to international maritime cooperation and global development goals.
