The United Nations Industrial Development Organization (UNIDO) is hiring Team Assistants. 3 positions are available .
Requisition ID: 3530
Grade: SB2 – Local support
Country: Cameroon
Duty Station: Douala
Category: Local Support Personnel
Type of Job Posting: Internal and External
Employment Type: NonStaff-Regular
Contract Duration: 6 months, with possibility of extension
Application deadline: 29-Apr-2024, 11:59 PM (CEST)
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ORGANIZATIONAL CONTEXT
The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.
UNIDO Cameroon office as the entity of the Organization will facilitate a proximity management of the project and its integration to the national context and priorities; facilitate the necessary synergies and partnerships in order to create more impact and resilience, as well as the needed sustainability beyond the project timeframe.
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PROJECT CONTEXT
Economically, Cameroon plays a pivotal role in the Central African Economic and Monetary Community (CEMAC). The country embraces abundant natural resources, including; oil and gas, mineral ores, and agricultural products such as coffee, cotton, coca, maize and cassava. Despite these resources and wealth, the country still faces challenges. According to UNIDO’s Industrial Analytics Platform,
FUNCTIONAL RESPONSIBILITIES
Under the direct supervision of the Project Manager and in close cooperation with the project team in the HQ and field location, the Junior Team Assistant provides assistance and general administrative support to the implementation of the project, and is responsible for the following key functions:
- Perform general administrative tasks such as ordering office supplies, following up on budget queries, making various reservations as required, placing purchase requisitions, researching for information and reference material, organizing requests for formal editing, translation, layout, graphic design and arranging for printing services as well as the publication of documents, if and when necessary;
- Using SAP, when required, make arrangements for travel, prepare travel authorizations, ensuring that visas, security clearances, vaccination certificates, Laissez-Passer etc. are valid and in order. Assist in completing back-to-office mission reports and claim forms;
- Respond to moderately complex information requests and inquiries as necessary, as well as refer queries to appropriate personnel for handling;
- Assist in organizing the logistics for meetings prepare the necessary background documents and agendas’, liaise with counterparts on attendance assist in the preparation of presentation materials, book meeting rooms and take notes at meetings, if required;
- Keep track of pending matters, flagging deadlines and bringing urgent and important items to the attention of the supervisor;
- Maintain an up-to-date filing system (both hard copy and electronic);
- Perform any other related duties as assigned.
REQUIRED COMPETENCIES
Core Values
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.
Key Competencies
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.
MINIMUM ORGANIZATIONAL REQUIREMENTS
Education: Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.
Technical and Functional Experience:
- A minimum of three (3) years of work experience in the related fields of the post, is required.
- Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
- Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
- Experience with SAP or similar ERP software is desirable.
Languages: Fluency in written and spoken English and French is required. Fluency and/or working knowledge of another official UN language is desirable.
