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Exciting news! The World Bank is actively recruiting for the position of Administration Office Support Program Assistant. If you have a passion for supporting important programs and want to be part of a global organization, this could be the perfect role for you. Apply now!

Background

The World Bank is an international financial institution that provides loans and grants to the governments of low- and middle-income countries for the purpose of pursuing capital projects.

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About the world bank

The World Bank is an international financial institution that provides financial and technical assistance to developing countries for development projects. Here are some key points about the World Bank:

  1. Purpose: The World Bank’s primary goal is to reduce poverty and promote sustainable development. It provides loans, grants, and expertise to help countries implement development projects and policies that address various challenges, including poverty, infrastructure gaps, education, healthcare, climate change, and more.
  2. Structure: The World Bank consists of several institutions, including the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), and the International Finance Corporation (IFC). Each institution has a specific focus and mandate within the broader mission of the World Bank.
  3. Membership: The World Bank has 189 member countries, which are represented by their respective governments. The members provide financial capital to the World Bank and have a say in its policies and decisions through their voting power in the organization.
  4. Financing: The World Bank raises funds from various sources, including member country contributions, capital markets, and repayments from previous loans. It provides financial assistance to countries through loans, grants, and guarantees, with different terms and conditions depending on the specific institution and program.
  5. Focus Areas: The World Bank works in various sectors to support development projects and programs. These sectors include agriculture, education, health, infrastructure, energy, environment, finance, governance, and more. The Bank focuses on both social and economic development, with an emphasis on sustainability and inclusive growth.
  6. Technical Expertise: In addition to financial assistance, the World Bank provides technical expertise and knowledge to help countries design and implement effective development strategies. It conducts research, produces reports, and offers policy advice on a wide range of development topics to support evidence-based decision-making.
  7. Partnerships: The World Bank collaborates with governments, international organizations, civil society, academia, and the private sector to leverage resources and expertise for development. It works in partnership with various stakeholders to coordinate efforts, share knowledge, and promote effective development practices.
  8. Accountability and Evaluation: The World Bank has mechanisms in place to ensure transparency, accountability, and evaluation of its projects and programs. It has independent evaluation units that assess the effectiveness and impact of its work, and it has internal policies and safeguards to mitigate risks and promote responsible development practices.
  9. Global Reach: The World Bank operates in countries around the world, providing support and assistance to both low-income and middle-income countries. Its projects and programs span across regions and continents, addressing development challenges in diverse contexts.
  10. Sustainable Development Goals (SDGs): The World Bank aligns its work with the United Nations’ Sustainable Development Goals, which provide a framework for global development efforts. The Bank’s projects and programs contribute to the achievement of these goals, ranging from poverty eradication to climate action and gender equality.

Why work at the world bank

Working at the World Bank can be an attractive choice for individuals interested in international development and making a positive impact on global issues. Here are some reasons why people choose to work at the World Bank:

  1. Mission and Impact: The World Bank’s mission to alleviate poverty and promote sustainable development resonates with individuals passionate about social and economic progress. Working at the World Bank allows employees to contribute to projects and initiatives that have the potential to transform lives, improve livelihoods, and drive positive change on a global scale.
  2. Global Exposure and Diversity: The World Bank operates in numerous countries and engages with a diverse range of stakeholders, including governments, civil society organizations, and the private sector. This provides employees with opportunities to work in multicultural environments, collaborate with experts from different fields and backgrounds, and gain exposure to a wide array of development challenges and solutions.
  3. Professional Growth and Learning: The World Bank places a strong emphasis on professional development and learning. Employees have access to a wealth of training programs, workshops, and knowledge-sharing platforms aimed at enhancing their skills, expanding their expertise, and keeping them up-to-date with the latest trends and practices in international development.
  4. Collaboration and Networking: Working at the World Bank allows individuals to collaborate with colleagues and partners from around the world. The Bank fosters a culture of collaboration and knowledge-sharing, providing opportunities to connect with professionals who share a common purpose and to build networks that can have long-term career benefits.
  5. Research and Innovation: The World Bank promotes evidence-based decision-making and invests in research and innovation. Employees have the chance to contribute to cutting-edge research, explore innovative approaches to development challenges, and shape policies and strategies that are grounded in rigorous analysis and evidence.
  6. Work-Life Balance and Benefits: The World Bank recognizes the importance of work-life balance and offers competitive benefits and policies to support its employees. This includes flexible work arrangements, comprehensive healthcare coverage, generous leave policies, retirement plans, and support for personal and professional development.
  7. Prestige and Reputation: The World Bank is widely recognized as a leading international financial institution focused on development. Working at the World Bank can provide individuals with a sense of pride and prestige, as they become part of a globally respected organization that has a strong reputation for its work and impact.
  8. Challenging and Dynamic Work Environment: The World Bank operates in complex and rapidly changing development landscapes. This presents employees with intellectually stimulating and challenging work, as they tackle multifaceted issues, navigate diverse contexts, and find innovative solutions to pressing global problems.

Program Assistant

Job #: req27471
Organization: World Bank
Sector: Administration/Office Support
Grade: GC
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Washington, DC,United States
Required Language(s): English
Preferred Language(s): French
Closing Date: 5/24/2024 (MM/DD/YYYY) at 11:59pm UTC

Duties

As a Program Assistant, your role will involve working under the supervision of the Practice Manager of EAWF1 and closely collaborating with the Operations Officer for the team, as well as the Task Team Leaders (TTLs). Your primary responsibilities will include:

Budget and Portfolio Monitoring:

  • Support the Practice Manager and Operations Officer in monitoring the preparation, implementation, and delivery of the unit’s work program, including tracking project deliverables and milestones and addressing any deviations.
  • Assist TTLs in preparing task planning tools (TPTs) for projects.
  • Monitor expenditure by activity code, including bank budget and trust funds, and compare it against fiscal year plans and targets.
  • Prepare standard system-generated and customized reports such as Portfolio, Trust Fund, and ASA reports, with guidance from the Operations Officer.

Operational and Administrative Support:

  • Provide operational support for various activities related to the project cycle for selected projects, including functioning as a full team member in some cases.
  • Support the Operations Officer in enhancing the quality of project-related documents, adhering to departmental, VPU, and institutional guidelines.
  • Assist in clearance procedures and document finalization.
  • Utilize the SAP system to monitor and update project achievements.
  • Coordinate meeting schedules, including logistical arrangements and document preparation.
  • Maintain up-to-date distribution lists.
  • Support the Practice Manager in supervising the annual WPA (Work Program and Budget Allocation) and take proactive action as necessary.
  • Lead the process of closing commitments in collaboration with TTLs, Resource Management (RM), and other colleagues at the end of the fiscal year.
  • Ensure coordination of Loan Administration and Reporting System (LARS) and timely monitoring and updating of the Task Team’s Results Framework (TRS).

Selection Criteria:

  • High school diploma with a minimum of 5 years of highly relevant experience, or an equivalent combination of education and experience. A bachelor’s degree is preferred.
  • Familiarity with World Bank operational policies and procedures, preferably including experience with the new operations portal.
  • Ability to take initiative and work independently while also collaborating effectively with team members to achieve collective goals.
  • Quick adaptability to new technologies and unfamiliar areas of work.
  • Demonstrated ability to handle highly confidential information with discretion and tactfully engage with government officials.
  • Resourcefulness and the ability to prioritize workloads and excel in a fast-paced environment.

Please note that the information provided is based on the given text, and it’s always recommended to refer to the official World Bank documentation for the most accurate and up-to-date information.

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