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Join the World Health Organization (WHO) as an Executive Administrative Associate and contribute to our mission of promoting global health. Apply today to be part of our dedicated team and make a difference in the world.

Background

WHO works worldwide to promote health, keep the world safe, and serve the vulnerable. Our goal is to ensure that a billion more people have universal health coverage, to protect a billion more people from health emergencies, and provide a further billion people with better health and well-being.

About WHO

The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. It was established on April 7, 1948, and is headquartered in Geneva, Switzerland. The WHO’s primary objective is to promote the attainment of the highest possible level of health for all people.

Here are some key points about the WHO:

  1. Mandate: The WHO’s mandate includes providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries, and monitoring and assessing health trends.
  2. Global Health Priorities: The WHO focuses on addressing major health challenges such as infectious diseases (including HIV/AIDS, tuberculosis, and malaria), non-communicable diseases (such as cancer, diabetes, and cardiovascular diseases), promoting maternal and child health, improving access to essential medicines, and strengthening health systems.
  3. Member States: The WHO has 194 member states, including nearly every country in the world. Each member state has a representative in the World Health Assembly, which is the WHO’s decision-making body.
  4. Response to Emergencies: The WHO plays a crucial role in responding to global health emergencies. It coordinates efforts to prevent and control outbreaks of diseases, such as Ebola, Zika, and COVID-19, and provides technical support and guidance to countries in managing health crises.
  5. Partnerships: The WHO collaborates with other international organizations, governments, civil society, academia, and the private sector to address global health challenges. It works closely with its partners to leverage resources and expertise and to implement joint initiatives.
  6. Guidelines and Recommendations: The WHO develops evidence-based guidelines and recommendations on various health topics, which serve as a reference for member states in their health policies and programs. These guidelines cover areas such as disease prevention, treatment protocols, and health promotion.
  7. Health Equity: The WHO emphasizes health equity and aims to reduce health disparities between and within countries. It advocates for universal health coverage, which means ensuring that all individuals and communities have access to essential health services without suffering financial hardship.
  8. Research and Innovation: The WHO promotes research and innovation in the field of global health. It supports scientific studies, fosters collaboration among researchers, and encourages the development of new tools, technologies, and strategies to address health challenges

Why work at WHO

Working at the World Health Organization (WHO) can be a rewarding and impactful experience for individuals interested in global health. Here are some reasons why people choose to work at WHO:

  1. Global Impact: WHO operates on a global scale and has a significant impact on public health worldwide. By working at WHO, you have the opportunity to contribute to improving health outcomes for populations around the world. You can be involved in shaping policies, strategies, and interventions that address major health challenges and make a positive difference in people’s lives.
  2. Public Health Leadership: WHO is recognized as a leading authority in global health. Being part of the organization allows you to work alongside experts and leaders in the field, contributing to the development of evidence-based guidelines, setting norms and standards, and influencing global health agendas. This can be professionally fulfilling and provide opportunities for professional growth and learning.
  3. Multidisciplinary Collaboration: WHO brings together professionals from various disciplines, including medicine, public health, epidemiology, policy, research, and more. Working at WHO means collaborating with a diverse group of experts and partners from around the world. This multidisciplinary environment offers opportunities for knowledge exchange, learning from others, and working together to address complex health challenges.
  4. Global Health Emergencies: WHO plays a crucial role in responding to global health emergencies, such as disease outbreaks and pandemics. Being part of the WHO allows you to work on the frontlines during emergencies, providing technical expertise, coordinating response efforts, and supporting countries in crisis situations. This work can be fast-paced, challenging, and highly impactful in saving lives and mitigating the impact of emergencies.
  5. Capacity Building and Technical Support: WHO works closely with member states to strengthen their health systems and build capacity in various areas. By working at WHO, you can contribute to providing technical support, guidance, and training to countries, helping them improve their healthcare infrastructure, disease surveillance, healthcare delivery, and public health programs. This work focuses on long-term sustainable solutions and has a lasting impact on health systems globally.
  6. Networking and Collaboration: WHO offers opportunities to network and collaborate with a wide range of stakeholders, including governments, NGOs, academia, and the private sector. This networking can lead to partnerships, knowledge-sharing, and collaborative projects that extend beyond the boundaries of a single organization. Working at WHO allows you to engage with a global community of professionals dedicated to improving health outcomes.
  7. Professional Development: WHO invests in the professional development and growth of its staff. The organization offers training programs, workshops, and learning opportunities to enhance skills and knowledge in various areas of public health. WHO also encourages staff to engage in research, contribute to publications, and participate in conferences and seminars, fostering continuous learning and career advancement.

Details On The Post

Job Description – Executive Associate (Administrative & Finance) (2403437)
Executive Associate (Administrative & Finance) – (2403437)

Grade: G6
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 years
Job Posting: May 9, 2024, 5:55:44 AM
Closing Date: May 30, 2024, 11:59:00 PM
Primary Location: Myanmar-Yangon
Organization: SE_MMR WR Office, Myanmar
Schedule: Full-time

DESCRIPTION OF DUTIES

Under the direct supervision of the Administrative Officer and under overall guidance of WHO Representative to Myanmar(WR), the incumbent shall perform the following duties:

  1. Administer and/or coordinate processing of work products and transactions across programme, financial, and administrative work areas.
  2. Review obligating documents/proposals/requests for compliance checks, undertake reconciliations, and prepare reports, as required.
  3. Review and process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments.
  4. Monitor aspects of the implementation of country activities (such as deadlines, funds for project/programme budget and financial expenditures) according to the approved country work plan, drawing the attention of the supervisor to problems, inconsistencies, and delays.
  5. Check, obligate and clear purchase requests for services and equipment, working in close collaboration with relevant colleagues to ensure that ordered services are appropriate.
  6. Track/administer the team’s client-support/response system and flow of information, monitoring and ensuring the processing of requests and correspondence.
  7. Provide administrative support to the organization of internal and external meetings, including the preparation of letters of invitation, documents, cost estimates and travel requests, the distribution of materials and liaison with participants and other stakeholders.
  8. Bring to the supervisor’s attention exceptional, sensitive or complex cases, and undertake where necessary, research and analysis of various issues that may be of a confidential nature.
  9. Establish and or maintain the team’s electronic filing system of technical documents and correspondence.
  10. Perform other relevant duties assigned by the supervisors.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education.
Desirable: University degree in business administration, social sciences, or related field. Knowledge of the United Nations systems, and training in administrative support functions is an advantage.

Experience

Essential: At least eight years of experience in administrative support functions
Desirable: Experience working WHO or other UN system or international organizations. Experience in Oracle-based or other Enterprise Resource Planning (ERP) system

Skills

Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in duty stations pertaining to WHO Myanmar and in the Organization at large. Ability to draft standard correspondence. Ability to handle work in a timely accurate manner with tact and discretion, as required. Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of Other UN language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,150 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

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