Jobs

Procurement Assistant Jobs At UNDP 2023- Apply ONLINE

Host Country

UNDP

Target Audience

INTERNATIONAL APPLICANTS

Program Overview

Procurement Assistant Jobs At UNDP- UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. UNDP is on the ground in about 170 countries and territories, working with national counterparts on solutions to global and national development challenges.

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In the programme countries, UNDP supports stabilization, state-building, governance and development priorities in in partnership with the host governments, the United Nations system, the development partners and other partners to help the country to achieve sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development and building resilience to crises and shock.

UNDP is looking for individuals who have the communication, analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors. We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated, and committed to making a positive contribution to Development in the Maldives.

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UNDP Maldives is recruiting a Programme Assistant to support the work of Economist Unit. The Programme Assistant supports the Unit operations by performing a variety of standard administrative and programme support processes ensuring high quality and accuracy of work.

The Programme Assistant promotes a client, quality and results-oriented approach. The Programme Assistant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery, broadly covering the areas listed below.

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Duties and Responsibilities

4.1 Provide administrative and logistical support to the formulation and management of programmes

  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
  • Provide technical guidance to the Economist Unit on the routine implementation of projects. Assist in drawing up the specifications and evaluation criteria for procurement requests for the units across multiple projects
  • Support the programme presence office and liaise with other UN agencies, government counterparts and project implementing partners on routine delivery and reporting of programme supported activities;
  • Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
  • Assemble briefing materials and prepare power-point and other presentations for the programme unit.
  • Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
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Competencies

Core 
Achieve Results:LEVEL 1: Scale up solutions and simplifiesprocesses, balances speed and accuracy in doing work
Think Innovatively:LEVEL 1: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously:LEVEL 1: Go outside comfortzone, learn from others and support their learning
Adapt withAgility:LEVEL 1: Adaptprocesses/approaches to newsituations, involve othersin change process
Act withDetermination:LEVEL 1: Able to persevere and deal withmultiple sources of pressure simultaneously
Engage and Partner:LEVEL 1: Is facilitator/integrator, bringpeopletogether build/maintain coalitions / partnerships
Enable Diversity and Inclusion:LEVEL 1: Facilitate conversations to bridge differences, considers in decision making

Required Skills and Experience

Education:

  • Completed Secondary education with 6 years of relevant experience OR completed Bachelors in a related field with a minimumof 3 years of experience.

Experience:

  • Completion of Secondary education with 6 years of relevant experience, or 3 years relevant work experience in administration or programme support service with completed bachelor’s degree.

Required Skills:

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  • Experience working in procurement, logistics and administration.
  • Good working knowledge of information technology with experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems
  • Experience with ERP financials, preferably PeopleSoft, Oracle, ATLAS, is an asset.
  • Experience in working at the country level with UN or another International Organisation is an asset
  • Experience in makingnew and useful ideas and to adapt with complex concepts and challenges convention purposefully.
  • Experience in completing tasks while exercising good judgement, meeting goals and quality criteriafor delivery of products and services.
  • Experience in identifying and executing opportunities to improve operational efficiency.
  • Has worked effectively with diverse groupsof professionals towards common goals.
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Desired skills in addition to the competencies coveredin the competencies section:

  • Working level knowledge or experience in managing projects with development partners

Required Language(s):

  • Proficiency in English and Dhivehi

Professional Certificates: 

  • Any professional certificates related to area of work would be highly regarded.

Remuneration starting at MVR 18,230.18 (excluding 8.33% pension) as per remuneration scale depending on qualifications and experience.”

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