PROCUREMENT OFFICER – GOAL
General description of the role:
Reporting to the Procurement Manager, the Procurement Officer will be responsible for providing effective and timely procurement support to all programmes in relation to supply chain, assets, premises, communications and safety & security. S/he will also be responsible for ensuring that all GOAL procurement tasks are carried out in compliance with the GOAL internal regulations, donor requirements and national legislation.
Summary of Key Duties
The incumbent will be responsible for all International, Regional and Local Procurement Ensuring that all Procurement complies with GOAL’s standards of Purchasing and Logistics Systems. S/he will be responsible for ensuring that all Procurement complies with any external donor requirements and local government regulations.
Secure best value and service benefit deals on all procurement and supply requests based on GOAL procurement criteria. Ensure that all procedures and documents pertaining to Asset Management as per the Logistics manual and Donor Compliance are in place and being followed
Contribute to tracking the project budget expenditures monthly for specific activities as assigned by the Line Manager Liaise with other logistics units such as warehousing, transport, and finance departments to ensure timely and accountable delivery of aid.
Regularly report on status of all Procurement to relevant stakeholders
Update and maintain the list of suppliers in the Vendor Roster
Submit all relevant reports to the Procurement Manager in a timely manner.
Receive and Record user requests on the Order Tracking System
Source quotations for supplies, works and services as required Raise Bid Analysis and Purchase Orders/Contracts for supplies, works and services as required
Updating of the Order Tracking System Participate in Vendor Roster Maintenance and Vendor Evaluation Follow up and ensuring that all procured supplies, works and services are delivered Person Specifications (Attributes and Qualifications) A relevant diploma with a major in Logistics & Supply Chain management and /or equivalent. Degree an added advantage Membership of a professional body (C.I.P.S) in supply chain management is a distinct advantage. At least 3 years’ experience in procurement systems
management with an international NGO. Proven management ability to lead, motivate and develop staff Experience in dealing with purchasing compliance requirements of institutional donors with regard to purchasing is an added advantage.
Good oral and written communication skills An eye for attention to detail Ability to work with minimum supervision Sound knowledge and ability to apply, the People in Aid Code, SPHERE code, and GOAL policy & procedures and other regulatory codes Proficiency in using standard computer software, particularly word and excel How to Apply Interested individuals who meet the above specifications should apply via email to firstname.lastname@example.org clearly indicating the position being applied for on the subject line of the email. The application must include an application letter; and a Current CV with full contact details of at least three contactable referees
Please note that applications received outside the stated channels will be disqualified