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The European Investment Bank (EIB) is looking for a talented Senior/Principal Operational Assistant to join their team. Submit your application today and take your career to new heights

Are you seeking a chance to have a meaningful impact on the world? Employment with the European Investment Bank presents a special opportunity to help economies flourish, create jobs, and promote equality. Whether it’s through humanitarian assistance or advocating for human rights, the European Investment Bank offers a platform where enthusiastic individuals can address the urgent challenges that humanity faces today.

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About European Investment Bank

The European Investment Bank (EIB) is the lending institution of the European Union (EU). It was established in 1958 with the aim of promoting the economic development and integration of EU member states. The EIB provides long-term financing and expertise for various projects that contribute to EU policy goals, such as infrastructure development, environmental sustainability, innovation, and support for small and medium-sized enterprises (SMEs).

As the largest multilateral borrower and lender globally, the EIB raises funds on the international capital markets and channels them towards investment projects across the EU and in some partner countries. The bank operates on a not-for-profit basis and offers favorable financing terms to support economically and socially valuable initiatives.

Why work at European Investment Bank

  1. Mission and Impact: The EIB’s primary mission is to support the economic and social development of EU member states. By financing projects that promote sustainable growth, infrastructure development, innovation, and SME support, employees at the EIB can directly contribute to the improvement of people’s lives and the overall well-being of European communities.
  2. International and Diverse Environment: The EIB is an international institution that brings together professionals from various backgrounds, cultures, and expertise. Working in such an environment allows for exposure to different perspectives, collaboration with colleagues from different countries, and the opportunity to build a global network.

Details to the Post

Purpose

You will provide a wide range of day-to-day operational and administrative assistance to the College of Staff Representatives (RP/SRs) in order to contribute to the College’s efficiency and optimal functioning. Discretion is essential as you will handle and process information of diverse and confidential nature. 

Operating Network

You will collaborate with the College of Staff Representatives and whenever required will also interact with Human Resources, Internal Communications, Facilities Management and other EIB active and retired staff members. 

When required, you will work with colleagues in your Unit to support members of Joint Committees, AABEI and/or the EIB Cercle. 

Accountabilities

  • Organise the meetings and working groups, including preparation of the agenda and all related documentation; and writing up meeting minutes
  • Distribute, follow-up and finalise relevant documentation to participants in the timeliest manner possible whilst ensuring high quality and consistency in data. When required address pending or open points with the relevant owners;
  • Plan, coordinate and organise events, including preparation of invitations, handling the logistics, drafting and publishing communications;
  • Prepare and keep an up-to-date road map for the preparation and revision of notes or opinions incorporating all deadlines required in order to facilitate the submission of notes to Human Resources and/or the Management Committee; 
  • Develop and maintain proper records and documentation, respecting data protection requirements and the EIB’s information classification policy;
  • Interact with active or retired EIB staff members, process requests and channel them to the appropriate contact;
  • Develop, implement and maintain up-to-date processes and procedures in own domain and initiate improvements and participate in the optimisation of working methods;
  • Gather information and research matters of interest for the Staff Representatives including whenever relevant contact with external counterparts and devise comprehensive spreadsheets or presentations;
  • Follow-up on budgetary matters (including mission requests) and prepare all relevant procurement documentation and submit for approval on behalf of the RPs; whenever required
  • When needed, ensure integration and on-the-job training of more junior staff and new joiners;
  • Coordinate, supervise and train more junior staff to actively contribute to effective team organisation;
  • Ensure full back-up of other Operational Assistants during their absence to guarantee business continuity when necessary.

Qualifications

  • Secondary level diploma preferably in a relevant field;
  • At least 5 years of relevant professional experience in a secretarial or operational position in a relevant field including prior experience in taking meeting minutes;
  • Overall knowledge of the regulatory and administrative framework applicable to staff is preferred;
  • Preference will be given to candidates with a good understanding of the social bodies activitiesand objectives as well as good understanding of EIB’s global activity;
  • Ability to handle sensitive information with discretion;
  • Thorough knowledge of standard office tools (Word, PowerPoint, Excel, Outlook), including intranet uploads and communications;
  • Excellent knowledge of English and French. Knowledge of other EU languages would be an advantage.

Competencies

Find out more about EIB core competencies here

We are an equal opportunities employer, who believes that diversity is good for our people and our business.  We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity. 

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team Jobs@eib.org who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 15th May 2024

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