The International Labour Organization (ILO) is hiring a finance and administrative assistant. Apply Now.
Background
The International Labour Organization is a United Nations agency whose mandate is to advance social and economic justice by setting international labour standards. Founded in October 1919 under the League of Nations, it is one of the first and oldest specialised agencies of the UN.
JOIN OUR WHATSAPP GROUP FOR UPDATES
About ILO
The ILO is a United Nations agency that sets labor standards, develops policies, and devises programs promoting decent work for all. It was founded in 1919 as part of the Treaty of Versailles that ended World War I.
Headquartered in Geneva, Switzerland, the ILO has 187 member states as of 2023. It has a unique tripartite structure, with representatives from governments, employers, and workers. This structure allows the ILO to develop international labor standards in the form of Conventions and Recommendations that reflect the diverse perspectives of its constituents.
The ILO’s primary focus is on promoting rights at work, encouraging decent employment opportunities, enhancing social protection, and strengthening dialogue on work-related issues. Its major areas of work include employment, social protection, labor rights, and social dialogue. The organization has achieved notable successes, such as the adoption of the Abolition of Forced Labour Convention and the Minimum Age Convention.
In recognition of its contributions to social justice, the ILO was awarded the Nobel Peace Prize in 1969. As a leading global authority on labor issues, the ILO plays a vital role in shaping policies and improving working conditions worldwide, ensuring that the perspectives of workers, employers, and governments are all represented.
Why work at ILO?
Here are the reasons why someone might consider working at the International Labour Organization (ILO), presented in paragraphs:
The ILO’s core mission of promoting social justice, decent work, and improving labor standards globally is highly meaningful and impactful work. Employees can feel a strong sense of purpose in contributing to this important global agenda. This mission-driven nature of the organization is a significant draw for many prospective workers.
As a UN agency, the ILO attracts a diverse workforce from countries around the world. This provides employees with the opportunity to collaborate with and learn from colleagues from varied cultural and professional backgrounds. Working in this multinational environment can be a stimulating and enriching experience.
Joining the ILO also allows individuals to be directly involved in shaping international labor policies and standards. Employees can play a role in advancing socially-conscious agendas on the global stage, influencing the course of labor-related policies and initiatives worldwide.
The ILO has accumulated deep expertise on labor issues over its century-long history. Employees can leverage this institutional knowledge and the organization’s extensive global networks to develop their own skills and expertise, benefiting from the wealth of resources and experience available within the institution.
JOIN OUR WHATSAPP GROUP FOR UPDATES
Details on the post
Grade: G5
Vacancy no.: DC/BANGKOK/GS/2024/01
Publication date: 30 May 2024
Application deadline (midnight Bangkok time): 13 June 2024
Job ID: 12006
Department: RO-Asia and the Pacific
Organization Unit: DWT-Bangkok
Location: Bangkok
Contract type: Short Term
Contract duration:Â Ten months with possible renewalÂ
Description of Duties
General Administration and operation
1. Ensure smooth functioning of project administration, office management and operation support related functions through the provision of management and administrative support to the projects. This includes processing entitlements, issuance of contracts and maintenance of records and files.
2. Advise and assist project staff with interpretation of administrative rules, regulations and procedures. Make travel and hotel reservations, prepare travel authorisations, and assemble information pertinent to the purpose of travel.
3. Participate in the organisation of meetings, conferences and workshops and coordinate all important administrative arrangements for conducting workshops/seminars and trainings, as required by the project/programme including contracting with hotels in accordance with ILO guidelines and interpretation services (selection and contracting).
4. Prepare on own initiative correspondence and reports, as required, on general administrative or other related tasks.
5. Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices, and claim invoices. Process contracts for financial clearance and payment. Ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached.
6. Prepare and review additional financial information where appropriate, ensuring compliance with ILO rules in close collaboration with the CTA and National Project Coordinator of the ILO/SSO project of Thailand.
7. Prepare background information, detailed cost estimates, and periodic and ad hoc reports for use in programme and budget preparations. Participate in budget analysis and projections and be able to prepare Budget Revisions where required.
8. Consult with Finance Unit on rules, regulations and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices
9. Carry out all operations required for expenditures under development cooperation funding, ensuring the most rational use of the funds. This includes making calculations, requesting funds, checking supporting justifying documents and making payments.
10. Monitor accounts regarding allocations and expenditures and make adjustments to optimize utilization of the funds. Draft and clear administrative correspondence relative to budgetary matters to verify data, answer queries and obtain additional information.
11. Perform other relevant duties as assigned.
Required qualifications
Education
Completion of secondary school education with formal training / experience in accounting and/or finance plus in administration and project management.
Experience
Minimum of five years of general administration and office support work experience. Experience of working with an enterprise resource planning (ERP) system.
Languages
Excellent English and Thai. Working knowledge of another language of the region is an advantage.
