Join the United Nations Development Programme (UNDP) as a Clinic Administrative Analyst at their UN clinic. Don’t miss out on this chance to apply.

Background

The United Nations Development Programme is a United Nations agency tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. The UNDP emphasizes on developing local capacity towards long-term self-sufficiency and prosperity.

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About UNDP

1. Mandate: UNDP’s primary goal is to support countries in achieving sustainable development by providing technical expertise, policy advice, and funding. Its work is guided by the United Nations’ Sustainable Development Goals (SDGs), which aim to address social, economic, and environmental challenges.
2. Focus Areas: UNDP focuses on a range of development areas, including democratic governance, poverty reduction, climate change and environment, disaster risk reduction, gender equality, and sustainable development.
3. Country-level Engagement: UNDP works closely with national governments and local communities to support them in achieving their development priorities. It provides assistance in areas such as capacity building, policy formulation, institutional strengthening, and project implementation.
4. Partnerships: UNDP collaborates with a wide range of stakeholders, including governments, civil society organizations, private sector entities, and academia, to leverage resources, knowledge, and expertise. These partnerships help to mobilize support and maximize the impact of development efforts.
5. Funding: UNDP receives funding from both donor countries and the United Nations regular budget. It also manages various trust funds and financing mechanisms to support specific development initiatives.
6. Human Development Reports: UNDP is known for its annual Human Development Reports, which provide comprehensive analysis of global human development trends and challenges. These reports go beyond traditional economic indicators and assess progress based on factors such as education, health, and gender equality.
7. Sustainable Development Goals: UNDP plays a crucial role in supporting countries in implementing the SDGs. It assists governments in integrating the goals into national development plans, mobilizes resources for SDG-related projects, and monitors progress towards achieving the goals.
8. Crisis Response: UNDP is often involved in crisis response and recovery efforts, supporting countries affected by conflicts, natural disasters, and other emergencies. It helps in rebuilding infrastructure, restoring basic services, and promoting resilience in affected communities.

Why work at UNDP

Working at the United Nations Development Programme (UNDP) can be a rewarding and impactful career choice for several reasons:

1. Mission and Impact: UNDP’s mission is to eradicate poverty, reduce inequalities, and promote sustainable development worldwide. By working at UNDP, you have the opportunity to contribute to these important goals and make a positive impact on people’s lives.
2. Global Reach: UNDP operates in nearly 170 countries and territories, giving you the chance to work on diverse and complex development challenges across different regions and cultures. This global reach provides a unique perspective and a chance to learn from and collaborate with colleagues from around the world.
3. Multidisciplinary Approach: UNDP’s work spans a wide range of development areas, including governance, poverty reduction, climate change, gender equality, and more. This multidisciplinary approach allows you to gain expertise in various fields and work on integrated solutions to complex development issues.
4. Professional Development: UNDP invests in the professional development of its staff, providing opportunities for training, learning, and career advancement. You can benefit from a supportive work environment, access to resources, and exposure to diverse experiences that can enhance your skills and knowledge.
5. Collaboration and Partnerships: UNDP collaborates with governments, civil society organizations, private sector entities, and academia to leverage expertise, resources, and networks. Working at UNDP provides opportunities to build partnerships and work with a wide range of stakeholders towards common development objectives.
6. Innovation and Research: UNDP encourages innovation and research in finding sustainable development solutions. You can contribute to innovative projects, pilot initiatives, and research studies that can have a transformative impact on development practices and policies.
7. Work-Life Balance and Flexibility: UNDP recognizes the importance of work-life balance and offers flexible work arrangements to its staff. This can provide you with the opportunity to maintain a healthy work-life balance and pursue personal interests and commitments.
8. Diversity and Inclusion: UNDP values diversity and strives to create an inclusive and equitable working environment. Working alongside colleagues from diverse backgrounds and cultures can foster a rich and inclusive work environment that promotes understanding, collaboration, and innovation.
9. Networking and Professional Connections: Working at UNDP allows you to build a strong network of professionals and experts in the development field. This network can provide valuable connections, opportunities for collaboration, and access to a global community of development practitioners.
10. Personal Fulfillment: Working towards global development goals and making a positive impact on people’s lives can be personally fulfilling and rewarding. The work you do at UNDP can contribute to creating a more just, sustainable, and equitable world.

Details on the post

Location: Abuja, Nigeria
Posting Date: 05/13/2024, 07:19 AM
Apply Before: 05/28/2024, 05:59 AM
Job Schedule: Full time
Agency: UNDP
Grade: NOA
Vacancy Type: Fixed Term
Practice Area: Effectiveness
Bureau: Regional Bureau for Africa
Contract Duration: 1 Year with Possibility for extension
Education & Work Experience: Master’s Degree
Other Criteria: Bachelor’s Degree – 2 years experience
Required Languages: English and local working language of the duty station

Key Duties and Accountabilities 

1. Ensures implementation of operational Strategies and SOP’s, focusing on achievement of the following results:

• Full compliance of administrative activities with UN/UNDP rules, regulations, policies, and strategies;
• Provision of inputs to optimize the administrative business processes and implementation of the internal standard operating procedures (SOPs);
• Provision of inputs in preparation of the Clinic budget and results-oriented workplans.

2. Ensures effective and efficient functioning of the UN Dispensary focusing on achievement of the following results:

• Collaborate with Service Centre on procurement issues;
• Maintenance of statistical records;
• Preparation of periodic reports;
• Preparation of the UN Clinic annual budget and the monthly monitoring.

3. Ensures effective administrative and logistical activities, focusing on achievement of the following results:

• Initiate and follow through procurement processes including preparation of documents, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of POs;
• Coordinate vehicle transportation, regular vehicle maintenance and insurance;
• Supervise the recording of vehicle daily log gas consumption & preparation of Total cards replenishment;
• Coordinate the maintenance of vehicle history report, custodian for management of Clinic medical supply, office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
• Liaise with the relevant UN agency to ensure shipments, customs clearance arrangements, preparation of documents for shipments (received/sent), preparation of all necessary documentation, implementation of follow-up actions;
• Management of the filing system ensuring safekeeping of confidential materials;
• Extraction of data from various sources;
• Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables, and reports;
• Manage deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit;
• Preparation of budget, provision of information for audit. 

4. Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

• Participation in the training for the operations/projects staff on administration;
• Sound contributions to knowledge networks and communities of practice.

5. Additional roles under the supervision of Un Clinic Physician:

• Coordinate administrative functions for both UN Clinic Abuja and Maiduguri;
• Manage the implementation and expansion of Direct billing system by the addition of more Health Insurance (MSH, Allianz, SHI etc.) to the direct billing system for both Abuja & Maiduguri Clinics;
• Automation and maintenance of invoicing system;
• Coordinate administrative procedures for health emergencies under the Clinic (such as recent COVID/SARI); and
• Organize and coordinate medical outreaches organized by the Clinic for staff/dependents benefit;
• Manage collaborations with other UNDP units/UN agencies to improve UN Clinic overall delivery;
• Analyze surveys feedback, for reporting and management decision making;
• Publication of periodic newsletters.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Competencies

• Achieve Result: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline;
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements;
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback;
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible;
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident;
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships;
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Business Direction & Strategy

• System Thinking
  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management

• Portfolio Management
  • Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment.
• Customer Satisfaction/Client Management
  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
• Communication
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
  • Ability to manage communications internally and externally, through media,  social media and other appropriate channels.
• Resource Management
  • Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity.

Ethics

• UN policy knowledge
  • Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.

Business Development

• Knowledge Facilitation
  • Ability to animate individuals and communities of contributors to participate and share, particularly externally.

Requirements:

Minimum education requirements:

• Advanced university degree (master’s degree or equivalent) in social sciences, business management, administration, or any other relevant field of discipline OR;
• A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience, knowledge and skills:

• Up to 2 years (with Master’s degree) or minimum 2 years (with Bachelor’s degree) of relevant professional work experience with both national and international organization/s in Health management, Office management, administration, budgeting, ICT, human resources, procurement, or any other relevant function; 
• Good experience in the use of Microsoft Office applications is an added advantage;
• Work experience in emergency duty station is desired;
• Gender and diversity awareness experience is desired. 

Language

• Fluency in English and local working language of the duty station is required..

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