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The World Bank is currently hiring for the position of Senior Administration Assistant. Apply now

Background

The World Bank is an international financial institution that provides loans and grants to the governments of low- and middle-income countries for the purpose of pursuing capital projects.

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About the world bank

The World Bank is an international financial institution that provides financial and technical assistance to developing countries for development projects. Here are some key points about the World Bank:

  1. Purpose: The World Bank’s primary goal is to reduce poverty and promote sustainable development. It provides loans, grants, and expertise to help countries implement development projects and policies that address various challenges, including poverty, infrastructure gaps, education, healthcare, climate change, and more.
  2. Structure: The World Bank consists of several institutions, including the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), and the International Finance Corporation (IFC). Each institution has a specific focus and mandate within the broader mission of the World Bank.
  3. Membership: The World Bank has 189 member countries, which are represented by their respective governments. The members provide financial capital to the World Bank and have a say in its policies and decisions through their voting power in the organization.
  4. Financing: The World Bank raises funds from various sources, including member country contributions, capital markets, and repayments from previous loans. It provides financial assistance to countries through loans, grants, and guarantees, with different terms and conditions depending on the specific institution and program.
  5. Focus Areas: The World Bank works in various sectors to support development projects and programs. These sectors include agriculture, education, health, infrastructure, energy, environment, finance, governance, and more. The Bank focuses on both social and economic development, with an emphasis on sustainability and inclusive growth.
  6. Technical Expertise: In addition to financial assistance, the World Bank provides technical expertise and knowledge to help countries design and implement effective development strategies. It conducts research, produces reports, and offers policy advice on a wide range of development topics to support evidence-based decision-making.
  7. Partnerships: The World Bank collaborates with governments, international organizations, civil society, academia, and the private sector to leverage resources and expertise for development. It works in partnership with various stakeholders to coordinate efforts, share knowledge, and promote effective development practices.
  8. Accountability and Evaluation: The World Bank has mechanisms in place to ensure transparency, accountability, and evaluation of its projects and programs. It has independent evaluation units that assess the effectiveness and impact of its work, and it has internal policies and safeguards to mitigate risks and promote responsible development practices.
  9. Global Reach: The World Bank operates in countries around the world, providing support and assistance to both low-income and middle-income countries. Its projects and programs span across regions and continents, addressing development challenges in diverse contexts.
  10. Sustainable Development Goals (SDGs): The World Bank aligns its work with the United Nations’ Sustainable Development Goals, which provide a framework for global development efforts. The Bank’s projects and programs contribute to the achievement of these goals, ranging from poverty eradication to climate action and gender equality.

Why work at the world bank

Working at the World Bank can be an attractive choice for individuals interested in international development and making a positive impact on global issues. Here are some reasons why people choose to work at the World Bank:

  1. Mission and Impact: The World Bank’s mission to alleviate poverty and promote sustainable development resonates with individuals passionate about social and economic progress. Working at the World Bank allows employees to contribute to projects and initiatives that have the potential to transform lives, improve livelihoods, and drive positive change on a global scale.
  2. Global Exposure and Diversity: The World Bank operates in numerous countries and engages with a diverse range of stakeholders, including governments, civil society organizations, and the private sector. This provides employees with opportunities to work in multicultural environments, collaborate with experts from different fields and backgrounds, and gain exposure to a wide array of development challenges and solutions.
  3. Professional Growth and Learning: The World Bank places a strong emphasis on professional development and learning. Employees have access to a wealth of training programs, workshops, and knowledge-sharing platforms aimed at enhancing their skills, expanding their expertise, and keeping them up-to-date with the latest trends and practices in international development.
  4. Collaboration and Networking: Working at the World Bank allows individuals to collaborate with colleagues and partners from around the world. The Bank fosters a culture of collaboration and knowledge-sharing, providing opportunities to connect with professionals who share a common purpose and to build networks that can have long-term career benefits.
  5. Research and Innovation: The World Bank promotes evidence-based decision-making and invests in research and innovation. Employees have the chance to contribute to cutting-edge research, explore innovative approaches to development challenges, and shape policies and strategies that are grounded in rigorous analysis and evidence.
  6. Work-Life Balance and Benefits: The World Bank recognizes the importance of work-life balance and offers competitive benefits and policies to support its employees. This includes flexible work arrangements, comprehensive healthcare coverage, generous leave policies, retirement plans, and support for personal and professional development.
  7. Prestige and Reputation: The World Bank is widely recognized as a leading international financial institution focused on development. Working at the World Bank can provide individuals with a sense of pride and prestige, as they become part of a globally respected organization that has a strong reputation for its work and impact.
  8. Challenging and Dynamic Work Environment: The World Bank operates in complex and rapidly changing development landscapes. This presents employees with intellectually stimulating and challenging work, as they tackle multifaceted issues, navigate diverse contexts, and find innovative solutions to pressing global problems.

Details to the post

Senior Program Assistant

Job #: req27530
Organization: World Bank
Sector: Administration/Office Support
Grade: GD
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Washington, DC,United States
Required Language(s): English
Preferred Language(s):
Closing Date: 5/30/2024 (MM/DD/YYYY) at 11:59pm UTC

Duties and Responsibilities:

The Sr. Program Assistant is the sole administrative support position for the Secretariat. They are responsible for providing specialized assistance at the unit level in various areas, including:

  1. Office Administration: Providing general office support to the Executive Secretary and other unit staff, including coordination with other WBG units, document/information management, drafting/editing correspondence, managing calendars and appointments, scheduling meetings and events, and following up on key actions and deliverables.
  2. Case Management: Taking primary responsibility for timely and accurate electronic filing of correspondence and case submissions, supporting staff in managing cases before the Sanctions Board, drafting and sending correspondence, and assisting in administering the electronic Case Management System.
  3. Outreach and Event Planning: Supporting outreach efforts to communicate the role of the Sanctions Board, maintaining internal and external websites, preparing communication and outreach materials, coordinating events and training, and assisting with presentations and materials.
  4. Knowledge Management and Database Management: Researching and performing statistical analysis of data, ensuring accurate and up-to-date information, and maintaining databases and document management systems.
  5. Budget Monitoring: Serving as the unit’s liaison with Resource Management on expense tracking and submissions, handling budget and procurement related tasks, and assisting with travel arrangements and payment requests.
  6. Collaborating and Interacting: Interacting with internal and external counterparts, including Sanctions Board members, parties and their representatives, Executive Directors’ offices, Senior Management, and other relevant units across the WBG, and handling responsibilities with accuracy, speed, discretion, and good judgment.

The Sr. Program Assistant will work closely with the Executive Secretary and other Secretariat staff, performing tasks assigned by them or other unit staff. They must be able to work independently when appropriate and under close supervision or collaboration as needed.

Selection Criteria:

The Sr. Program Assistant should meet the following criteria:

  1. Education: Bachelor’s degree (BA/BS). A paralegal certificate is a plus.
  2. Experience: A minimum of 3 years of relevant professional experience, preferably including experience as a paralegal or previous Bank administrative experience. Knowledge of Bank processes and procedures is preferred.
  3. Skills: Highly organized, dependable, and attentive to detail. Ability to think critically, deliver timely and high-quality work on multiple concurrent assignments, and handle complex documentation matters. Proficiency in MS Word, Excel, and PowerPoint, with website-building and maintenance capabilities being useful. Experience with database and document management systems.
  4. Communication: Excellent written and verbal communication skills. Ability to deal sensitively with highly confidential documents and work in multicultural environments. Established reputation for integrity, sound judgment, fairness, and discretion.

Values Competencies:

The Sr. Program Assistant should demonstrate the following values competencies:

  1. Lead and Innovate: Applies critical thinking, identifies areas for improvement, and tries new solutions. Considers the impact of their behavior on others and operates effectively in ambiguity and changing needs.
  2. Deliver Results for Clients: Sets challenging goals aligned with the WBG mission, understands clients’ challenges, takes personal responsibility for producing high-quality work, and delivers results.
  3. Collaborate within Teams and Across Boundaries: Keeps others informed, displays mutuality and respect, approaches conflicts as common problems, seeks input, and shares information. Takes a WBG corporate perspective.
  4. Create, Apply, and Share Knowledge: Contributes to the department’s and WBG’s knowledge, invests in personal knowledge, and builds networks within and beyond the work group.
  5. Make Smart Decisions: Analyzes facts and data, applies cost-benefit analysis, contributes to decision-making, shows initiative, and makes decisions in a timely manner.

Note: The above duties, responsibilities, and selection criteria are based on the provided information and may need to be customized or adjusted to specific organizational requirements.

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