United Nations Development Programme (UNDP) Administrative Assistant Position. Apply for 2025 Now!
Job Identification: 26972
Job Schedule: Full-time
Location: Damascus, Syria
Vacancy Type: Fixed term
Duration: 1 Year
Are you ready to make a meaningful impact while advancing your professional journey? The United Nations Development Programme (UNDP) is now accepting applications for the Administrative Assistant role for 2025. Don’t miss this opportunity to contribute to global development initiatives—apply today and take the first step toward a rewarding career with UNDP!
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About the Organization
The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end poverty, reduce inequalities, and build resilience to crises and disasters. Working with our vast network of experts and partners in over 170 countries, we help nations to create integrated and lasting solutions for people and the planet.
Background
It is paramount that UNDP together with the wider UN family, supports the Syrian people on a path towards peace and stability. The gains made to counter risks of further dissolution and to safeguard basic services and civil space in the transitional period, will determine much for the prospects of a peaceful transition to a new government of the Syrian people’s own choosing. The actions of UNDP to identify and respond to these immediate and critical needs of the Syrian people, appropriate to the conditions on the ground, will offer a vital channel of support to the collective efforts of the UN to protect and uphold a route towards peace.
Position Purpose
Under the overall guidance of the Operations Managers, and direct supervision of the Administrative Analyst, the Administrative Assistant assists in the overall management of UNDP fleet and transport, administrative services, as well as administers and executes processes and transactions ensuring high quality and accuracy of the work. The Administrative Assistant works in close collaboration with the Operations, Programme, and projects staff in the CO and other UN agencies staff. The incumbent exchanges information, and ensures consistent service delivery.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
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Key Responsibilities
- Ensure full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
- Organize, and coordinate transport, shuttle services, and shipments.
- Assist in developing a Roster for drivers
- Coordinate drivers’ workdays
- Track the vehicles across the country through vehicles tracking system, and solve any issues related to the system.
- Coordinate the fleet and transport arrangements at the Country Office, and Projects level.
- Provide data on cost recovery of the transportation services for external clients.
- Coordinate the vehicle maintenance workflow and schedule.
- Supervise general cleaning duties, along with registry and maintenance.
Requirements
Education
- Secondary Education (high school diploma) is required.
- University degree (bachelor’s degree) in Business Administration, Public Administration, Finance, or related field will be given due consideration, but it is not a requirement.
Experience, Knowledge and Skills
- Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant experience at the national or international level in providing administrative/fleet/transport services is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web-based management systems are required.
- Experience with UN/UNDP/International Organizations/NGOs is desired.
- Experience in general operations is desired.
- Supervsiory experience is highly desired.
- Experience in fleet and transport management is an asset.
- Strong organizational and record-keeping skills are highly desirable.
- Experience in coordinating logistics and facility maintenance operations is desired.
- Good communication and interpersonal skills, including the ability to coordinate with multiple stakeholders, are essential.
Language Requirements
Fluency in Arabic and English is required.
