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UNDP is hiring a procurement associate. Apply Now

Background

The United Nations Development Programme is a United Nations agency tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. The UNDP emphasizes on developing local capacity towards long-term self-sufficiency and prosperity.

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About UNDP

  1. Mandate: UNDP‘s primary goal is to support countries in achieving sustainable development by providing technical expertise, policy advice, and funding. Its work is guided by the United Nations’ Sustainable Development Goals (SDGs), which aim to address social, economic, and environmental challenges.
  2. Focus Areas: UNDP focuses on a range of development areas, including democratic governance, poverty reduction, climate change and environment, disaster risk reduction, gender equality, and sustainable development.
  3. Country-level Engagement: UNDP works closely with national governments and local communities to support them in achieving their development priorities. It provides assistance in areas such as capacity building, policy formulation, institutional strengthening, and project implementation.
  4. Partnerships: UNDP collaborates with a wide range of stakeholders, including governments, civil society organizations, private sector entities, and academia, to leverage resources, knowledge, and expertise. These partnerships help to mobilize support and maximize the impact of development efforts.
  5. Funding: UNDP receives funding from both donor countries and the United Nations regular budget. It also manages various trust funds and financing mechanisms to support specific development initiatives.
  6. Human Development Reports: UNDP is known for its annual Human Development Reports, which provide comprehensive analysis of global human development trends and challenges. These reports go beyond traditional economic indicators and assess progress based on factors such as education, health, and gender equality.
  7. Sustainable Development Goals: UNDP plays a crucial role in supporting countries in implementing the SDGs. It assists governments in integrating the goals into national development plans, mobilizes resources for SDG-related projects, and monitors progress towards achieving the goals.
  8. Crisis Response: UNDP is often involved in crisis response and recovery efforts, supporting countries affected by conflicts, natural disasters, and other emergencies. It helps in rebuilding infrastructure, restoring basic services, and promoting resilience in affected communities.

Why work at UNDP

Working at the United Nations Development Programme (UNDP) can be a rewarding and impactful career choice for several reasons:

  1. Mission and Impact: UNDP’s mission is to eradicate poverty, reduce inequalities, and promote sustainable development worldwide. By working at UNDP, you have the opportunity to contribute to these important goals and make a positive impact on people’s lives.
  2. Global Reach: UNDP operates in nearly 170 countries and territories, giving you the chance to work on diverse and complex development challenges across different regions and cultures. This global reach provides a unique perspective and a chance to learn from and collaborate with colleagues from around the world.
  3. Multidisciplinary Approach: UNDP’s work spans a wide range of development areas, including governance, poverty reduction, climate change, gender equality, and more. This multidisciplinary approach allows you to gain expertise in various fields and work on integrated solutions to complex development issues.
  4. Professional Development: UNDP invests in the professional development of its staff, providing opportunities for training, learning, and career advancement. You can benefit from a supportive work environment, access to resources, and exposure to diverse experiences that can enhance your skills and knowledge.
  5. Collaboration and Partnerships: UNDP collaborates with governments, civil society organizations, private sector entities, and academia to leverage expertise, resources, and networks. Working at UNDP provides opportunities to build partnerships and work with a wide range of stakeholders towards common development objectives.
  6. Innovation and Research: UNDP encourages innovation and research in finding sustainable development solutions. You can contribute to innovative projects, pilot initiatives, and research studies that can have a transformative impact on development practices and policies.
  7. Work-Life Balance and Flexibility: UNDP recognizes the importance of work-life balance and offers flexible work arrangements to its staff. This can provide you with the opportunity to maintain a healthy work-life balance and pursue personal interests and commitments.
  8. Diversity and Inclusion: UNDP values diversity and strives to create an inclusive and equitable working environment. Working alongside colleagues from diverse backgrounds and cultures can foster a rich and inclusive work environment that promotes understanding, collaboration, and innovation.
  9. Networking and Professional Connections: Working at UNDP allows you to build a strong network of professionals and experts in the development field. This network can provide valuable connections, opportunities for collaboration, and access to a global community of development practitioners.
  10. Personal Fulfillment: Working towards global development goals and making a positive impact on people’s lives can be personally fulfilling and rewarding. The work you do at UNDP can contribute to creating a more just, sustainable, and equitable world.

Details on the post

Location: Tashkent, Uzbekistan

Posting Date: 2024-05-22, 07:24 AM | Apply Before: 2024-06-06, 05:59 AM

Job Schedule: Full-time | Agency: UNDP

Vacancy Type: National Personnel Service Agreement | Practice Area: Inclusive Growth

Contract Duration: 6 months

Education & Work Experience:

  • Bachelor’s Degree – 4 year(s) experience
  • High School certificate – 7 year(s) experience

Duties and Responsibilities

  • Assisting and supporting of preparation of AWP i.e. preparing annual procurement plans and procurement evaluation reports and undertaking procurement activities as per the Annual Work Plan and Budgets (AWPB) and Procurement Plan, which provides the estimated costs and the basis for the procurement methods for each procurement item under the project;
  • Conducting Procurement processes, developing procurement plans i.e. conducting market research, preparing required technical specifications for procurement of goods, services and works, reviewing in interaction with the project team, technical specifications for procurement of goods, works and services;
  • Preparing in collaboration with UNDP, bidding documents, tender notices, and invitations for bids, bid solicitations, facilitation of site visits and pre-bid meetings, evaluation of bids, conducting due diligence and value for money analysis, preparation of documents for the review committee, facilitation of the negotiation process with bid winners, issuance of contracts; 
  • Ensuring effective administrative controls over procurement documentation i.e., maintaining all the records relating to procurement and maintaining a separate record relating to complaints and their redressal;
  • Conducting contract management i.e. administering contracts to ensure compliance with the contracts’ conditions, payment terms.
  • The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Institutional Arrangement

Under the overall supervision and guidance of the Project Manager, the Procurement Associate will be responsible for the preparation of the required technical specifications, planning and management of procurement activities as part of the project Implementation arrangements, following relevant UNDP Rules and Regulations. 

Competencies

Core 

Achieve Results:  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination .

Cross-Functional & Technical competencies 

Thematic AreaNameDefinition
Business direction & strategy Business Acumen– Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome- Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks 
Business Development Knowledge FacilitationAbility to animate individuals and communities of contributors to participate and share, particularly externally
ProcurementContract Management– Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
ProcurementProcurement Management– The ability to acquire goods, services or works from an outside external source
ProcurementSupplier/relationship managementAbility to work with incomplete information and balance competing interests to create value for all stakeholders

Required Skills and Experience

Education:

  • Completion of Secondary education is required
  • University degree (Bachelor’s degree) in Business Management, Economics, Engineering, Finance, Public Administration and Law or any other related field will be given due consideration, but is not a requirement.
  • CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

Minimum 7 years (with Secondary education) or 4 years (with Bachelor’s degree) of proven track and relevant work experience in the procurement field.  

Required skills:

•    Procurement experience in projects financed by an International Financial Institution, UNDP, Projects in Aral Sea region is an asset;
Good knowledge of international organizations and national procurement regulations and procedures;
 

Desired skills in addition to the competencies covered in the Competencies section:

Attendance to internationally funded projects procurement training and previous procurement expert certificate is an asset.
Ability to communicate, negotiate, analyze, elaborate, and report. 
The ability of team spirit, good interpersonal and conflict management skills, integrity and confidentiality, interpersonal and time management skills. 
Literacy at Microsoft Office Programs, Windows-based applications;
Experience in handling web-based management systems.

Required Language(s) (at working level):

Fluency in written and spoken in English and Uzbek is required.
Knowledge of Russian is an asset.

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