- Parent Sector : Field Office
- Duty Station: Brasilia
- Job Family: Administration
- Type of contract : Non Staff (Service Contract)
- Level: SC5
- Duration of contract : 1 year
- Recruitment open to : Internal and external candidates
- Application Deadline (Midnight Paris Time) : 20-JUN-2025
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director of the Office and the supervision of the Senior Finance and Administrative Officer and the direct supervision of the Chief of Finance Section or his/her delegated authority, as applicable, the incumbent provides a series of administrative support services in compliance with UNESCO Rules and Regulations, practices, standards and procedures. Within the Procurement Unit, the incumbent will perform regular procurement actions, prepare tenders and collaborate to ensure effective procurement actions and safeguard the interest of the Organization. Essential responsibilities include:
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OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director of the Office and the supervision of the Senior Finance and Administrative Officer and the direct supervision of the Chief of Finance Section or his/her delegated authority, as applicable, the incumbent provides a series of administrative support services in compliance with UNESCO Rules and Regulations, practices, standards and procedures. Within the Procurement Unit, the incumbent will perform regular procurement actions, prepare tenders and collaborate to ensure effective procurement actions and safeguard the interest of the Organization.
REQUIRED QUALIFICATIONS
EDUCATION
- Completed secondary, technical or vocational school diploma.
WORK EXPERIENCE
- Minimum of five (5) years of relevant work experience in administration, procurement and/or accounting.
Skills/Competencies
- Good interpersonal and communication skills; strong service orientation and ability to deal efficiently with partners at different levels;
- Good organizational and coordination skills, ability to take initiatives, establish priorities and monitor own work plans;
- Discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds;
- Sense of integrity and confidentiality;
- Ability to work as part of a team, and provide efficient, quality and timely support and capacity to work efficiently under pressure;
- Flexibility to adjust work schedules and priorities;
- Experience working with an Enterprise Resource Planning system (ERP);
- Good knowledge of MS Office (Word, Excel, Outlook, PowerPoint, etc).
Languages
- Excellent knowledge (spoken and written) of English.
DESIRABLE QUALIFICATIONS
EDUCATION
- University degree, specialized training or courses in one or more of the following disciplines: administration, finance, accounting and/or procurement.
- Professional certification in Procurement, Logistics, Supply Chain (such as CIPS or equivalent).
WORK EXPERIENCE
- Experience in procurement and contracting, at the national or international level, is highly desirable.
- Relevant experience within the United Nations System.
- Accounting experience will be an asset.
SKILLS / COMPETENCIES
- Knowledge of UN rules and practices, procedures, protocols.
- Knowledge of procurement processes, policies and procedure.
- Knowledge of SAP or similar ERP system.
LANGUAGES
- Knowledge of another official language of UNESCO (French or Spanish).
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CONDITIONS OF EMPLOYMENT
This assignment is of full-time nature (Monday to Thursday: 8h30 to 12h30 / 14h to 18h; Friday: 8h30 to 14h).
For this position, the monthly remuneration, which will be paid in local currency, will be BRL 11.671,88.
The initial contract is intended for 1 year and shall be linked to a project-funding source, which is expected to be renewed. Any contract renewal shall be dependent upon budgetary availability and satisfactory services. Further information regarding contractual modality as well as the applicable benefits package will be provided for short-listed candidates only.
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SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO Careers Page. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
