United Nations Development Programme (UNDP) Is Hiring A National Administrative Officer APPLY NOW
Background
UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequalities and exclusion. We help countries develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.
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About UNDP
The United Nations Development Programme (UNDP) is the United Nations’ global development network. It is the largest UN agency dedicated to promoting sustainable development, eradicating poverty, and reducing inequalities worldwide. UNDP operates in more than 170 countries and territories, working with governments, civil society organizations, and the private sector to help countries achieve the Sustainable Development Goals (SDGs).
Here are some key points about UNDP:
- Mandate: UNDP’s primary goal is to support countries in eradicating poverty, reducing inequalities, and achieving sustainable development. It provides technical expertise, policy advice, and funding to help countries implement development projects and programs.
- Focus Areas: UNDP works on a broad range of development issues, including poverty reduction, democratic governance, crisis prevention and recovery, climate change and environmental sustainability, gender equality, and inclusive growth.
- Sustainable Development Goals (SDGs): UNDP plays a crucial role in supporting countries in achieving the 17 SDGs, which aim to address global challenges such as poverty, inequality, climate change, and sustainable development. UNDP aligns its activities with the SDGs and supports countries in integrating the goals into their national development plans.
- Funding and Partnerships: UNDP receives funding from various sources, including governments, multilateral organizations, foundations, and the private sector. It also works closely with other UN agencies, international financial institutions, civil society organizations, and academia to leverage resources and expertise for development projects.
- Technical Expertise and Capacity Building: UNDP provides countries with technical expertise, policy advice, and capacity building support to strengthen national institutions, promote good governance, and enhance development effectiveness. It helps countries develop policies, implement projects, and build the skills and capacities needed for sustainable development.
- Crisis Prevention and Recovery: UNDP has a specialized focus on crisis prevention, response, and recovery. It supports countries in building resilience to conflicts, natural disasters, and other crises by promoting peacebuilding, conflict resolution, disaster risk reduction, and post-crisis recovery.
- Gender Equality: UNDP is committed to promoting gender equality and empowering women. It works to advance women’s rights, eliminate gender-based discrimination, and ensure women’s participation in decision-making processes at all levels.
- Global Network: UNDP operates through a network of country offices, regional hubs, and headquarters in New York. The country offices work closely with national governments and local partners to design and implement development projects tailored to the specific needs of each country.
Why work at UNDP
Working at the United Nations Development Programme (UNDP) offers several compelling reasons for individuals passionate about global development and making a positive impact. Here are some key reasons why you may consider working at UNDP:
- Meaningful Purpose: UNDP’s mission is to eradicate poverty, reduce inequalities, and promote sustainable development worldwide. By working at UNDP, you can contribute to addressing pressing global challenges and making a real difference in people’s lives.
- Global Reach and Impact: UNDP operates in over 170 countries and territories, providing an opportunity to work on diverse development issues and collaborate with colleagues and partners from around the world. You can contribute to projects and programs that have a tangible impact at the local, national, and global levels.
- Multidisciplinary Approach: UNDP works on a wide range of development areas, including poverty reduction, democratic governance, climate change, gender equality, and sustainable economic growth. This multidisciplinary approach allows for cross-cutting collaboration and the opportunity to gain diverse experiences and expertise.
- Professional Growth and Learning: UNDP offers a dynamic and challenging work environment that encourages professional growth and continuous learning. You can engage in cutting-edge research, policy analysis, and innovative approaches to development, enhancing your skills and knowledge in various areas.
- Collaboration and Partnerships: UNDP collaborates with governments, civil society organizations, the private sector, and other UN agencies to tackle complex development issues. Working at UNDP provides an opportunity to build partnerships, engage in multi-stakeholder collaborations, and leverage resources and expertise for maximum impact.
- Diversity and Inclusion: UNDP values diversity and promotes an inclusive work culture that embraces different perspectives, backgrounds, and experiences. It fosters an environment where individuals from diverse backgrounds can thrive, contribute their unique skills, and learn from each other.
- Development of Leadership and Policy Influence: Working at UNDP offers opportunities for leadership development and the ability to influence policies and shape development agendas. You can contribute to policy dialogue, provide technical expertise, and play a role in shaping the global development agenda.
- Work-Life Balance and Employee Benefits: UNDP strives to promote work-life balance and offers competitive compensation packages, including competitive salaries, health insurance, retirement benefits, and other allowances based on the duty station and contract type.
Location: Gaziantep, Turkey
Apply Before: May 5, 2024, 05:59 AM
Job Schedule: Full-time
Agency: UNOCHA
Grade: NOB
Vacancy Type: Temporary
Practice Area: Management
Bureau: Regional Bureau for Europe and the CIS
Contract Duration: 9 months
Position Purpose:
The National Administrative Officer will provide substantial assistance with administration, budgetary and financial management matters as well as logistics ensuring accountability and adherence to the UN Financial Rules and Regulations and general administrative matters to support the implementation of overall activities under his/her area of responsibility.
The Administrative Officer works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies’ staff to exchange information and ensure consistent service delivery.
Under the overall guidance and direct supervision of the Head of Administration/Finance Unit, the National Administrative Officer will be responsible for the following main duties:
Functions / Key Results Expected
1) Provides support in the implementation of CO Programmatic operational strategies on the effectiveness of budget administration, focusing on the achievement of the following results:
- Ensure full compliance of administrative activities with UN Financial Rules and Regulations, policies, and strategies. Advises Senior management on the procedures’ compliance.
- Development and elaboration of solutions for the implementation of cost-saving and cost-reduction strategies in program implementation in consultations with the Office management by ensuring adequate allocation of operational funds, and budget revision/redeployment.
- Coordinates processes concerning the identification of program implementation bottlenecks, solutions mapping, and improvement of business procedures through periodically generating expenditures reports, and monitors obligations and expenditures against financial authorizations in line with approved cost plans.
- Supports the elaboration of the annual administration result-oriented work plans.
2) Ensures effective administration of logistic operations, focusing on the achievement of the results through the following:
- Coordination and supervision of carpooling service for loaning OCHA vehicles to another UN agency/fund/program and overseeing the generating and submission of invoices for cost-recovery through UN Mobility
- Coordinating and overseeing with requisitioners the management of contracts that are established for OCHA in Türkiye.
- Participating in working groups under Business Operating Strategy (BOS) and Operational management Team meetings (OMT) for collaborative action among UN agencies
- Serving as learning champion: providing guidance, information, and encouragement to staff to enable them to access available learning opportunities; providing information. Advisory support to managers for decision-making for learning assessment/opportunities for their units
3) Ensures effective and efficient provision of administrative and procurement support services, focusing on the achievement of the following results:
- In coordination with the Procurement Unit in Geneva to plan, develop, and manage all procurement and contractual aspects of projects related to CO procurement.
- Advises requisitioners on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle for ongoing contracts and newly planned ones.
- Signs procurement orders up to the authorized limit, and, in case the amount exceeds the authorized signature authority, prepares submissions for review and approval by the authorized official.
- Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the regional commodity situation, production patterns, and availability of goods and services.
- Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
- Prepares a variety of procurement-related documents, contracts, communications, guidelines, and instructions such as preparation of the solicitation documents, inviting potential suppliers to bids, process the POs from contracts)
Expected Demonstration of Competencies
Functional Competencies
Professionalism
Knowledge of administrative, budgetary, financial, and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Required Skills and Experience
Education:
Master’s degree or equivalent in social science, administration management, finance management or related studies. Bachelor`s degree with 2 additional years of relevant experience can be accepted in lieu of Master’s degree.
Experience:
- A minimum of two (2) years (with Masters degree or four (4) years’ (with Bachelor degree) of relevant experience in administration/operation or related area is required.
- Experience in ERP system (Enterprise Resource Planning) is desirable.
- Experience in common service, finance, supply chain, Administration/Operations & Finance is desirable.
- Experience in humanitarian response/emergency response is desirable.
- Experience in working in the UN Common System rules and procedures or other comparable organization is desirable.
Language Requirements
Fluency in English and Turkish (written and spoken) are required. Working knowledge of other UN language desirable
