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WHO Is Hiring A Programme Assistant. Apply Today

Background

WHO works worldwide to promote health, keep the world safe, and serve the vulnerable. Our goal is to ensure that a billion more people have universal health coverage, to protect a billion more people from health emergencies, and provide a further billion people with better health and well-being.

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About WHO

The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Here’s some information about WHO:

  1. Mission: The mission of WHO is to promote the attainment of the highest possible level of health for all people. It works to prevent and control diseases, improve access to healthcare, and promote health and well-being globally.
  2. Mandate: WHO’s mandate includes providing leadership on global health matters, setting norms and standards, shaping the research agenda, coordinating responses to health emergencies, and providing technical support to countries.
  3. Objectives: WHO has several objectives, including promoting health equity, strengthening health systems, promoting health security, enhancing preparedness and response to emergencies, and advocating for universal health coverage.
  4. Focus Areas: WHO works in various areas of public health, including communicable diseases (such as HIV/AIDS, malaria, and tuberculosis), noncommunicable diseases (such as cancer, diabetes, and cardiovascular diseases), maternal and child health, mental health, nutrition, environmental health, and more.
  5. COVID-19 Response: During the COVID-19 pandemic, WHO has played a crucial role in providing guidance, coordinating global response efforts, sharing information, and supporting countries in their response and recovery efforts.
  6. Partnerships: WHO collaborates with governments, other United Nations agencies, international organizations, civil society, and the private sector to address global health challenges and achieve its goals.
  7. Research and Innovation: WHO supports and promotes research to advance scientific knowledge in the field of public health. It also encourages innovation in healthcare delivery, technology, and interventions.
  8. Health Regulations: WHO develops international health regulations to prevent the spread of diseases across borders and to ensure coordinated responses to health emergencies.
  9. Country Support: WHO provides technical assistance and support to member countries, helping them strengthen their health systems, improve healthcare delivery, and address public health priorities.
  10. Health Promotion and Advocacy: WHO promotes health education, information sharing, and advocacy campaigns to raise awareness about health issues, encourage healthy behaviors, and mobilize action for better health outcomes.

Why work at WHO

  1. Global Impact: WHO is a leading international organization in the field of public health. By working at WHO, you have the opportunity to contribute to improving the health and well-being of people worldwide. Your work can have a direct and significant impact on addressing global health challenges and saving lives.
  2. Public Health Leadership: WHO plays a crucial role in setting global health policies, standards, and guidelines. By working at WHO, you can be part of the team that shapes the global health agenda, influences policies, and drives innovation in public health practices.
  3. Multidisciplinary Collaboration: WHO brings together professionals from various fields, including medicine, epidemiology, public health, policy, research, and more. Working at WHO allows you to collaborate with experts and colleagues from diverse backgrounds, fostering interdisciplinary approaches and learning from a wide range of perspectives.
  4. Global Network: WHO operates in multiple countries and maintains strong partnerships with governments, international organizations, academia, and civil society. Working at WHO provides opportunities to engage with this global network, collaborate with renowned institutions, and contribute to international health initiatives.
  5. Emergency Response and Preparedness: WHO plays a critical role in responding to health emergencies, such as disease outbreaks and natural disasters. Working at WHO means being part of a team that mobilizes resources, coordinates responses, and supports countries in crisis situations, making a difference in saving lives and mitigating the impact of emergencies.
  6. Professional Development: WHO offers a range of learning and development opportunities for its staff. Working at WHO allows you to enhance your skills, expand your knowledge in public health, and develop expertise in specific areas through training programs, workshops, and access to a vast knowledge network.
  7. Diversity and Inclusion: WHO values diversity and strives to create an inclusive work environment. By working at WHO, you have the opportunity to collaborate with professionals from different cultures, backgrounds, and perspectives, promoting cross-cultural understanding and fostering an inclusive organizational culture.
  8. Work-Life Balance: WHO emphasizes work-life balance and supports flexible working arrangements. It recognizes the importance of maintaining personal well-being and offers policies and initiatives to support the well-being of its staff.
  9. Professional Networking: Working at WHO provides excellent networking opportunities. You can connect with experts, policymakers, and professionals in the field of public health from around the world, which can broaden your professional network and open doors to future career opportunities.
  10. Commitment to Ethical Values: WHO is guided by a strong commitment to ethical values, including integrity, transparency, and accountability. Working at WHO allows you to contribute to upholding these values in your work and contribute to the organization’s mission with a sense of purpose and integrity.

Details on the post

Programme Assistant (CPCP) – (2403550)

Grade: G5
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 1 year
Job Posting: May 17, 2024, 8:17:54 AM
Closing Date: Jun 9, 2024, 11:59:00 PM
Primary Location: Romania-Bucharest
Organization: EU_ROM WHO Country Office, Romania
Schedule: Full-time

Key duties:

The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office:

 Provide administrative support across a range of programme support activities.

Financial

  • Review obligating documents and undertake reconciliations, as required.
  • Process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments.
  • Support in monitoring aspects of the implementation of country activities, such as, funds for project/programme budget and financial expenditures, according to the approved country work plan, drawing the attention of the supervisor to problems, inconsistencies, and delays.
  • Brief staff at all levels on budget, financial, administrative, human resources and other procedures and practices.

Administrative

  • Provide input to the immediate supervisor on aspects of planning, resource allocation and human resources management of the programmes and projects.
  • Assist with human resources administrative tasks, including monitoring staff contracts, maintaining, and updating the departmental human resources plan accordingly and acting as leave administrator.
  • Coordinate the smooth running of administrative functions, including maintaining an up-to-date status of the office space and acting as the office space focal point for the department.
  • Analyze incoming correspondence and requests, researching and providing background information as required.
  • Draft correspondence on own initiative or based on instructions and finalize correspondence/reports for signature.
  • Maintain the unit’s filing system of technical documents and correspondence.
  • Provide support on all administrative and logistics preparations required for the organization of meetings and staff travel.
  • Support colleagues on general administrative processes and assist/backstop administrative staff in the team.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education with equivalent administrative certification or training.


Desirable:

  • University degree in business administration, social sciences, or related field.
  • Training in the administrative systems of a United Nations agency, fund or programme.

Experience

Essential: Minimum of five years of work experience relevant to the position (in the secretarial/administrative field).


Desirable:

  • Relevant administrative and financial experience in WHO or in the United Nations system (UN).
  • Experience in Oracle-based or other enterprise resource planning systems.

Skills

  • Knowledge of administrative and financial support procedures and practices, rules and regulations.
  • Skills to write/draft routine and non-routine correspondence and reports using proper grammar, punctuation and style.
  • Skills to maintain effective client relationships.
  • Ability to perform basic financial accounting operations.
  • Ability to use standard office computer software, take notes and operate computerized systems and databases.
  • Ability to undertake simple research ,and organize information for the preparation of reports briefings and filing. 
  • Proficiency in computers and office software packages, handling of web-based management systems, Enterprise Resource Planning (ERP) systems and Cloud Management Enterprise System such as Workday. 
  • Ability to identify and manage one’s own emotions, as well as helping others to do the same.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Ensuring the effective use of resources

Use of Language Skills

Essential:

  • Expert knowledge of English.
  • Expert knowledge of Romanian.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at RON 96,260 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

APPLY NOW

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