World Meteorological Organization (WMO) Is Currently Hiring An Administrative Conference Services Assistant APPLY NOW
Background
The World Meteorological Organization is a specialized agency of the United Nations responsible for promoting international cooperation on atmospheric science, climatology, hydrology and geophysics.
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About WMO
The World Meteorological Organization (WMO) is a specialized agency of the United Nations responsible for promoting international cooperation in meteorology, climatology, hydrology, and related fields. It was established in 1950 and currently has 193 member states and territories.
Mandate and Objectives:
The primary objectives of the WMO are:
- Facilitating International Cooperation: The WMO promotes international collaboration among meteorological and hydrological services to improve the understanding and prediction of weather, climate, water resources, and related environmental phenomena. It encourages the exchange of data, information, and expertise among member countries.
- Standardizing Observations and Data Exchange: The WMO develops and maintains international standards for weather and climate observations, data processing, and exchange. These standards ensure the compatibility and quality of meteorological and hydrological data collected globally, enabling effective monitoring and forecasting.
- Enhancing Weather and Climate Services: The WMO supports its member countries in providing accurate and timely weather and climate services to protect life and property, promote sustainable development, and address climate change impacts. It assists in capacity building, technology transfer, and developing operational meteorological and hydrological services.
- Promoting Research and Development: The WMO fosters scientific research and development in meteorology, climatology, and related fields to improve understanding, prediction, and mitigation of natural hazards. It facilitates international research programs and promotes the use of innovative technologies and tools for weather and climate monitoring and prediction.
- Addressing Climate Change: The WMO plays a key role in climate change-related matters. It supports the United Nations Framework Convention on Climate Change (UNFCCC) process and provides scientific input and assessments through its Intergovernmental Panel on Climate Change (IPCC) collaboration.
Activities and Programs:
The WMO carries out various activities and programs to fulfill its objectives, including:
- Observations and Monitoring: The WMO coordinates the Global Observing System, which includes networks of weather stations, satellites, radars, and ocean buoys. It promotes the use of standardized observation practices and data exchange protocols.
- Weather Forecasting and Early Warning Systems: The WMO supports the development and improvement of weather forecasting models and operational systems. It collaborates with national meteorological services to enhance early warning systems for severe weather events like hurricanes, floods, and heatwaves.
- Climate Services: The WMO assists countries in developing climate services to provide reliable information for climate adaptation and mitigation. It supports the production of climate projections, assessment reports, and capacity building in climate data management and analysis.
- Capacity Development: The WMO provides training, education, and technical assistance to member countries to strengthen their meteorological and hydrological services. It promotes the integration of weather and climate information into decision-making processes across various sectors.
- Partnerships and Collaboration: The WMO collaborates with other United Nations agencies, international organizations, and research institutions to address global weather and climate challenges. It facilitates partnerships to enhance the resilience of vulnerable communities and promote sustainable development
Why work at WMO
Working at the World Meteorological Organization (WMO) offers several compelling reasons for individuals passionate about meteorology, climatology, and hydrology, as well as addressing climate change and promoting sustainable development. Here are some key reasons why people choose to work at the WMO:
- Global Impact: The work of the WMO has a global reach and directly contributes to improving the understanding, prediction, and management of weather, climate, and water resources. By working at the WMO, individuals have the opportunity to make a significant impact on global weather and climate services, reducing the risks associated with natural disasters and supporting sustainable development.
- International Collaboration: The WMO fosters international cooperation among member countries, meteorological services, and scientific institutions. Working at the WMO provides an opportunity to collaborate with experts from around the world, exchange knowledge and best practices, and contribute to the development of global standards and guidelines in meteorology, climatology, and hydrology.
- Cutting-Edge Science and Technology: The WMO is at the forefront of meteorological and climatological research, technology development, and innovation. Working at the WMO offers access to state-of-the-art scientific advancements, data, and models, allowing individuals to contribute to the improvement of weather forecasting, climate projections, and early warning systems.
- Climate Change Mitigation and Adaptation: The WMO plays a crucial role in addressing climate change by providing scientific input and assessments through collaboration with the Intergovernmental Panel on Climate Change (IPCC) and supporting countries in developing climate services. Working at the WMO allows individuals to contribute to climate change mitigation and adaptation efforts, helping societies and communities become more resilient to climate-related challenges.
- Professional Development: The WMO is committed to the professional growth and development of its staff. It offers a range of training opportunities, capacity-building programs, and knowledge-sharing platforms. Working at the WMO provides individuals with the chance to enhance their skills, expand their expertise in meteorology and climatology, and stay updated with the latest advancements in the field.
- Multidisciplinary Collaboration: The work of the WMO spans various disciplines, including meteorology, climatology, hydrology, and environmental sciences. Working at the WMO offers opportunities for multidisciplinary collaboration, engaging with experts from different fields to tackle complex weather and climate challenges and promote integrated approaches to sustainable development.
- Impact on Society: Weather and climate play a significant role in people’s lives, impacting sectors such as agriculture, transportation, energy, and disaster risk reduction. By working at the WMO, individuals have the opportunity to contribute to the provision of accurate and timely weather and climate information, supporting decision-making processes and helping societies adapt to climate variability and change.
- International Work Environment: The WMO brings together professionals from diverse backgrounds, cultures, and countries. Working at the WMO offers a multicultural work environment, fostering the exchange of ideas, perspectives, and experiences, and promoting understanding and collaboration among staff members.
These factors, among others, make the WMO an attractive organization for individuals passionate about meteorology, climatology, and hydrology, as well as addressing climate change and supporting sustainable development on a global scale. Working at the WMO allows individuals to make a meaningful impact, contribute to scientific advancements, and collaborate with experts from around the world to tackle pressing weather and climate challenges.
DUTIES AND RESPONSIBILITIES
The Conference Services Assistant is responsible for operating, maintaining, and troubleshooting all conference technology systems at WMO Secretariat, including simultaneous interpretation (SI), audiovisual (AV) equipment, and virtual videoconferencing platforms. The role demands a high level of technical expertise and excellent organizational skills to ensure seamless support for in-person, virtual, and hybrid meetings.
Key Responsibilities:
1. Equipment and Platform Operation:
– Operate, test, and manage all installed and remote SI, AV, and virtual videoconferencing platforms and equipment.
– Train meeting participants and staff on the effective use of these technologies.
– Regularly perform checks, routine maintenance, and troubleshooting of all SI, AV, and videoconferencing equipment.
2. Meeting and Event Preparation:
– Prepare and implement audio and video plans for various meeting formats by collaborating with relevant departments and external partners.
– Ensure the availability and operability of all equipment necessary for the operation of meetings and events.
– Assist in the setup and operation of equipment for presentations, including unscheduled requirements in meeting rooms.
– Digital Integration and Automation: Implement digital tools and automated systems to simplify the setup and management of conferences.
– Remote Collaboration Enhancement: Improve tools and platforms for remote attendees, aiming to enhance their overall experience and ease of access. Establish clear protocols to ensure smooth and equal participation for everyone, no matter where they join from.
3. Documentation and Communication Support:
– Prepare interpreters’ booths and assist in the compilation and distribution of materials such as briefs, statements, and presentations to interpreters and delegates.
– Manage the recording of meeting proceedings in audio and video formats as required.
4. Technical Coordination and Development:
– Coordinate with external logistics teams for the repair and maintenance of conference technology systems.
– Recommend modifications, redesigns, and upgrades to existing audio and video equipment, including drafting technical specifications for new equipment.
– Prepare and schedule graphics and messaging for digital signage throughout the Secretariat.
5. Operational and Administrative Support:
– Prepare conference rooms in line with the meeting schedules.
– Update information displayed on digital signage systems.
– Provide input for the preparation of budget estimates and maintain up-to-date inventory records.
– Support in contract registration processes and data entry ensuring accuracy in documentation.
6. General Duties:
– Provide web-streaming and remote conferencing services as per requests.
– Carry out other relevant duties as required, adapting to the changing needs
| QUALIFICATIONS | ||
| Education Completed secondary education or equivalent in commercial, or technical studies, with corresponding diploma. Specialization in Multimedia Electronics is a plus. | ||
| Experience Applicants must have a minimum of five years of general work experience, including at least two years specifically focused on conferencing and meetings in an international environment. Required experience includes operating SI and AV equipment. Proficiency in a range of electronic and audiovisual equipment is essential, along with a thorough understanding of virtual meeting platforms. | ||
| Other requirements Punctuality, reliability, initiative, attention to detail, tact, and discretion. Actively research and stay informed about emerging technologies and industry trends in conference technology to enhance the functionality and efficiency of the WMO Secretariat’s conference systems. Skills: Demonstrated ability to work with Microsoft Office 365, Zoom, Proteus, RICAD, C# software, and related software. | ||
| Languages Excellent command of English, and French both oral and written. Knowledge of other official languages of the Organization is an advantage |
