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Administrative Assistant-Front Desk Job Openings At Target International Immigration Services In Canada 2023: Apply!

Host Country

CANADA

Target Audience

INTERNATIONAL APPLICANTS

Program Overview

Administrative Assistant-Front Desk perform day-to-day administrative tasks in office environments, ranging from medical facilities to big corporations. They schedule and confirm appointments, direct incoming calls, and welcome visitors. They may also be required to handle basic inquiries and sort mail.

Target International Immigration Services is looking for a capable and friendly Administrative Assistant-Front Desk to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies.

To ensure success, front office assistants should possess experience in office administration and the ability to communicate with members of the public. Top-class candidates are capable administrators who make visitors arriving at the reception area feel welcome.

Front Office Assistant Responsibilities:

  • Reporting to management and performing administrative duties.
  • Answering telephone calls, as well as screening and forwarding calls.
  • Scheduling and confirming appointments, meetings, and events.
  • Welcoming and assisting visitors in a friendly and professional manner.
  • Handling basic inquiries and sorting mail.
  • Copying, scanning, and filing documents.
  • Monitoring office supplies and ordering replacements.
  • Keeping the reception area tidy and observing professional etiquette.
  • Performing other administrative tasks, if required.

Front Office Assistant Requirements:

  • High school diploma or GED.
  • Formal qualification in office administration, secretarial work, or related training.
  • 2-3 years of experience in a similar role.
  • Exceptional ability to create a welcoming environment.
  • Experience in answering and screening calls, as well as scheduling appointments.
  • Ability to observe business etiquette and maintain a professional appearance.
  • Proficiency in appointments scheduling and call forwarding systems, such as Resource Guru and AVOXI.
  • Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook Express.
  • Working knowledge of printers, copiers, scanners, and fax machines.
  • Excellent interpersonal and communication skills.
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Administrative assistant-Front Desk

TARGET INTERNATIONAL IMMIGRATION SERVICES

Mississauga, ON

Education

  • Bachelor’s

Skills

  • Microsoft Excel
  • Administrative experience
  • Front desk

Language

  • Bilingual
  • English
  • Punjabi

Target International Immigration is looking to hire an Immigration Administrative assistant-Front Desk who would be assisting the consultant with immigration related work.

Job Duties include:

– Assisting the consultant in processing applications.

– Follow up with potential clients.

– Communication with client service to existing clients

– Assisting on all kind of immigration applications including LMIA, PNPs, temporary and permanent residence application.

– Maintaining Client files and receiving calls.

– Scheduling appointments.

Ideal candidate should be:

Bilingual:

-Punjabi

– Excellent in oral and written English

– Proficient in using Word, Excel and have prior experience in working on Customer Management Software.

– Prior experience in the same role preferred.

– Organization skills and attention to detail mandatory.

-Minimum six months experience in Immigration firm.

Job Type: Full-time

Salary: $16.50 per hour

Schedule:

  • Monday to Friday
  • Weekends as needed

Ability to commute/relocate:

  • Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Education:

  • Bachelor’s Degree (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location: In person

Apply Now

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