United Nations Is Hiring A Staff Assistant(x2) APPLY NOW
Background
The United Nations is a diplomatic and political international organization whose stated purposes are to maintain international peace and security, develop friendly relations among nations, achieve international cooperation, and serve as a centre for harmonizing the actions of nations.
About UN
he United Nations, an international organization founded in 1945. The United Nations is composed of 193 member states and serves as a forum for countries to discuss and address global issues such as peace and security, human rights, and sustainable development.
The United Nations has several main bodies, including the General Assembly, the Security Council, the Economic and Social Council, the Secretariat, and the International Court of Justice. Each of these bodies has specific roles and responsibilities within the organization.
The General Assembly is the main deliberative body of the United Nations and provides a platform for member states to discuss and make decisions on a wide range of global issues. The Security Council is responsible for maintaining international peace and security and has the power to impose sanctions and authorize military action. The Economic and Social Council focuses on promoting economic and social development and coordinates the work of specialized agencies and programs.
The United Nations Secretariat is the administrative arm of the organization and is headed by the Secretary-General, who is the chief administrative officer and spokesperson for the United Nations. The International Court of Justice is the principal judicial organ of the United Nations and settles legal disputes between member states.
The United Nations works on a wide range of issues, including conflict resolution, poverty eradication, climate change, human rights, and public health. It promotes international cooperation and provides a platform for countries to work together to find solutions to global challenges.
Why work at UN
Working at the United Nations (UN) can be a rewarding and impactful experience. Here are a few reasons why some people choose to work at the UN:
- Global Impact: The UN plays a crucial role in addressing global challenges and promoting peace, human rights, sustainable development, and social progress. By working at the UN, individuals have the opportunity to contribute to these important causes and make a positive impact on a global scale.
- Multicultural Environment: The UN is an incredibly diverse and multicultural organization, bringing together people from different countries, cultures, and backgrounds. Working at the UN allows individuals to collaborate and learn from colleagues with diverse perspectives and experiences, fostering a rich and inclusive work environment.
- Professional Development: The UN offers a wide range of career opportunities in various fields, including diplomacy, international relations, development, humanitarian affairs, policy analysis, and more. Working at the UN can provide valuable professional development and growth opportunities, allowing individuals to expand their skill sets, gain international experience, and contribute to meaningful work.
- Networking and Collaboration: The UN provides a unique platform for networking and collaboration with professionals from around the world. Working alongside experts, diplomats, and policymakers allows individuals to build strong professional networks, foster partnerships, and engage in high-level discussions and negotiations.
- Travel and Exposure to Different Cultures: Many UN positions involve travel and working in different countries and regions. This can provide individuals with the opportunity to experience new cultures, broaden their horizons, and gain a deeper understanding of global issues from a firsthand perspective.
- Job Security and Benefits: The UN offers competitive salaries and benefits packages, including health insurance, retirement plans, and opportunities for career advancement. Additionally, working for an internationally recognized organization like the UN can provide job security and stability.
1st
Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-5
Duty Station : NEW YORK
Department/Office : Department of Political and Peacebuilding Affairs-Department of Peace Operations-Shared Structure
Deadline : May 29, 2024
Responsibilities:
The Staff Assistant will have the following responsibilities:
- Independently performs a wide range of office management and administrative support functions.
- Maintains effective communication with the Executive Office and senior officials in other units to coordinate ongoing programs and administrative matters. Monitors and manages processes and schedules related to the unit’s outputs and tasks.
- Facilitates smooth information flow within the unit, handles confidential information, and assists in developing office administrative systems and procedures.
- Conducts research, compiles, and summarizes background materials for the Assistant Secretary-General’s official missions and other relevant purposes.
- Assists in coordinating meetings, special projects, and events.
- Provides orientation to new staff on administrative procedures and practices.
- Attends meetings and press briefings, takes notes, and monitors follow-up activities.
- Assists with the unit’s extra-budgetary funds projects, including submissions, revisions, and tracking.
- Initiates, monitors, reviews, and follows up on actions related to the unit’s human resource activities.
- Assists in preparing presentation materials using appropriate technology/software.
- May provide specialized support to the unit, such as technology support.
- Manages calendars/schedules, communicates changes to relevant staff, both within and outside the immediate work unit.
- Performs various administrative duties, including recording leave, organizing meetings, making reservations, ordering office supplies and equipment, and processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications).
- Maintains both paper and electronic files and databases for the work unit.
- Performs any other duties as assigned.
Competencies:
- Professionalism: Demonstrates knowledge of general office and administrative support, adheres to administrative policies and procedures, exhibits pride in work, and shows professional competence and efficiency. Works persistently to solve problems, remains calm under pressure, and meets deadlines.
- Teamwork: Collaborates effectively with colleagues, values their input and expertise, prioritizes the team’s agenda, and supports and accepts joint responsibility for decisions and outcomes.
- Planning & Organizing: Sets clear goals aligned with strategies, identifies priorities, allocates resources, anticipates risks, monitors progress, and adjusts plans as necessary. Manages time effectively.
Education:
- A high school diploma or equivalent is required.
Job-Specific Qualifications:
- Not specified.
Work Experience:
- A minimum of five years of experience in general office support or a related field is required. The minimum requirement is reduced to three years for candidates with a first-level university degree or higher.
- Experience in or with the United Nations or a similar international organization is required.
- Experience working with Enterprise Resource Planning (ERP) systems, such as Umoja or similar applications, is required.
- Experience in providing support for human resource processes is desirable.
- Experience in budgeting, planning, and monitoring donor-funded projects for international organizations is desirable.
Languages:
- Fluency in oral and written English is required.
- Knowledge of another official United Nations language is an advantage.
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2nd
Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-5
Duty Station : NEW YORK
Department/Office : Department of Political and Peacebuilding Affairs-Department of Peace Operations-Shared Structure
Date Posted : Apr 30, 2024
Deadline : May 6, 2024
Responsibilities:
The Staff Assistant, within the assigned authority, will be responsible for the following duties:
- Performs a wide range of office management and administrative support functions, such as coordinating leave plans, organizing meetings, making reservations, and ordering office supplies and equipment. Prepares and processes various administrative requests/documents, including travel requests, expense claims, vouchers, and visa applications.
- Provides administrative assistance to the assigned team.
- Monitors processes and schedules related to the team’s outputs, tasks, and products.
- Ensures smooth and efficient information flow within and outside the division, including facilitating communication with UNSMIL. Prepares, processes, and submits both unclassified and confidential information. Assists in developing office administrative systems and procedures.
- Conducts research, compiles, and summarizes background materials for reports, briefs, speeches, etc.
- Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff. Acts as a backup for other assistants within the division as needed.
- Attends meetings, prepares minutes, and follows up on activities related to the team’s and division leadership’s interactions with Resident Coordinators, RC Offices, and UNSMIL.
- Responds to or drafts responses to a wide range of correspondence and other communications.
- Handles complex information requests and inquiries, including conducting file searches when necessary.
- Assists in preparing presentation materials using appropriate technology/software.
- Provides specialized support to the team, such as technology support, editing, and desktop publishing.
- Monitors changes and communicates relevant information to appropriate staff within and outside the division, including updates on countries and field missions under the team’s purview.
- Maintains both paper and electronic files and databases for the team.
- Performs any other duties as assigned.
Competencies:
- Professionalism: Demonstrates a broad range of administrative skills, including budget/work program management, human resources, and database management. Applies knowledge of United Nations administrative, financial, and human resources rules and regulations. Shows interest in the work of the United Nations and a commitment to its ideals. Interacts effectively with individuals from diverse cultural backgrounds and beliefs. Demonstrates professional competence, meets commitments, and remains calm in stressful situations. Supports gender equality and inclusion.
- Teamwork: Collaborates effectively with colleagues, values their input, and works towards common goals. Learns from others and places the team agenda before personal interests. Shares credit for achievements and accepts responsibility for shortcomings.
- Planning and Organizing: Sets clear goals, prioritizes activities, allocates resources, anticipates risks, adjusts plans as needed, and manages time efficiently.
Education:
- A high school diploma or equivalent is required.
Job-Specific Qualifications:
- Not specified.
Work Experience:
- A minimum of five years of experience in general office support or a related area is required. The minimum requirement is reduced to three years for candidates with a first-level university degree or higher.
- Experience working in or with the UN common system or a similar international organization is desirable.
- Experience working with common enterprise resource planning (ERP) systems, such as UMOJA or Unite Docs, or similar database or ERP applications, is desirable.
- Experience in a front office environment is desirable.
Languages:
- Fluency in oral and written English is required.
- Knowledge of French or Arabic is desirable.
- Knowledge of another official United Nations language is an advantage.
