In Canada, administrative assistants are essential to the efficient operation of businesses and organizations in a wide range of sectors. These specialists have a certain set of abilities that enable them to effectively manage a variety of administrative responsibilities. Their contributions keep things going well, from scheduling meetings and organizing calendars to keeping records and interacting with stakeholders.
Administrative Assistant Job Openings With Visa Sponsorship At True Blue Immigration Inc In Surrey Canada 2023. Apply Now
Duties and Responsibilities
In Canada, administrative assistants are responsible for a wide range of tasks that change depending on the company and industry they work for. Managing letters, making appointments, planning trips, setting up meetings, planning reports, and keeping files and records are just a few typical tasks. They are essential in managing projects, coordinating internal communication, and communicating with clients and other stakeholders. They frequently support senior executives and teams by taking care of administrative duties so others can concentrate on core activities.
Exceptional Organizational Skills
Being able to multitask and keep organized in a hectic workplace is one of the essential traits of a successful administrative assistant. These professionals must manage pressure while balancing many goals in Canada’s dynamic corporate environment. Their organizing abilities keep things going smoothly by planning intricate itineraries and making sure deadlines are reached. Administrative assistants play a major role in boosting company efficiency by effectively organizing schedules, setting priorities, and streamlining procedures.
Administrative assistants today need to be skilled with a variety of software programs and tools. Using the most recent technology is crucial, from word processing programs like Microsoft Office Suite to cloud-based collaboration tools like G Suite or Microsoft Teams. In order to quickly find pertinent material, they should also have great internet research skills. Administrative assistants who are technologically savvy can improve communication, expedite administrative procedures, and support effective file management.
Strong Communication Skills
An administrative assistant must possess excellent verbal and written communication skills in order to interact effectively with colleagues, clients, and stakeholders. Clear and concise communication not only ensures that information is relayed accurately but also contributes to establishing a positive and collaborative work environment. Active listening skills paired with the ability to resolve conflicts diplomatically enable them to act as the bridge between different departments within an organization.
Resourcefulness and Problem Solving Abilities
Administrative assistants frequently face unforeseen difficulties and must act swiftly and effectively. Their capacity to quickly solve difficulties is made possible by their flexibility and resourcefulness. Their capacity to think critically and come up with creative ideas comes in very handy when solving technological problems, resolving scheduling difficulties, or anticipating and addressing possible bottlenecks.
Professionalism and Confidentiality
Maintaining confidentiality is paramount for administrative assistants, as they handle sensitive information on a daily basis. Demonstrating professionalism and discretion is crucial to build trust and uphold ethical standards within the workplace. These professionals understand the importance of safeguarding confidential data, thereby ensuring the integrity of the organization and protecting their stakeholders.
Main Job Tasks and Responsibilities
Answer telephone calls and take appropriate messages. Welcome visitors and answer their questions. Schedule appointments with clients. Prepare a variety of high quality written letters and other documents. Photocopy, fax, file and other general admin and clerical duties as required. Assisting Immigration Case Manager with preparing immigration documents. Following up for clients documents and tracking application status. Respond to email and phone inquiries. Knowledge of current immigration procedures, precedents, and government rules and regulations. Knowledge of LMIA application is required. Maintain and update client’s database, organize and maintain client files and records. Invoice and documentation of client’s payments. Other administrative duties as required.
Education and Experience: Completion of High School Post-Secondary Training and/or 6 months to 1 year work experience in Administrative position Knowledge of principles and practices of basic office management Handling the confidential documents related to immigration processes.Immigration Assistant certification holders will be preferred.
Key Competencies: Communication skills- written and verbal Planning and organizing Prioritizing Problem assessment and problem solving Information gathering and information monitoring Attention to detail and accuracy Flexibility
Job Type: Part-time
Part-time hours: 16-32 per week
Salary: $16.75-$22.50 per hour
- Monday to Friday
- Weekend availability
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Surrey, BC V3S 4H1: reliably commute or plan to relocate before starting work (required)
- Secondary School (preferred)
Work Location: In person
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