World Health Organization (WHO) Is Hiring An Executive Assistant APPLY NOW
Background
Founded in 1948, WHO is the United Nations agency that connects nations, partners and people to promote health, keep the world safe and serve the vulnerable – so everyone, everywhere can attain the highest level of health.
Join Our UN WhatsApp Groups for Updates | Join Our WhatsApp Channel for UN Jobs Updates
About WHO
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established in 1948, WHO works towards building a healthier future for people worldwide by providing leadership on global health matters, setting health priorities, coordinating international health responses, and promoting research and evidence-based policies.
WHO’s primary goal is to ensure that all people can attain the highest possible level of health. The organization works in collaboration with governments, international partners, civil society organizations, and other stakeholders to address a wide range of health issues, including infectious diseases, non-communicable diseases, health emergencies, environmental health, maternal and child health, mental health, and health systems strengthening.
WHO provides technical assistance and expertise to member states, supports the development of health policies and strategies, promotes health research and innovation, and provides guidance and standards for disease prevention, treatment, and control. The organization also plays a crucial role in monitoring global health trends, coordinating responses to health emergencies and outbreaks, and facilitating international cooperation and collaboration in health-related matters.
Through its regional offices and country offices, WHO works closely with national health authorities to support health programs, strengthen health systems, and improve access to essential health services. The organization also promotes health equity and social justice, advocating for the right to health and striving to reduce health inequalities among different populations and regions.
Overall, WHO serves as a global platform for promoting health, preventing diseases, and advancing universal health coverage, with a vision of a world in which all people can enjoy the highest standard of health and well-being.
Why work at WHO
Working at the World Health Organization (WHO) offers numerous benefits and opportunities for individuals passionate about improving global health. Here are some compelling reasons why people choose to work at WHO:
- Global Impact: WHO operates on a global scale, addressing health challenges that affect populations around the world. By working at WHO, you have the opportunity to contribute to meaningful and impactful work that has the potential to save lives and improve the health and well-being of people worldwide.
- Public Health Leadership: WHO is recognized as a leading authority in public health. Being part of WHO means working alongside experts and professionals who are at the forefront of shaping global health policies, strategies, and guidelines. It offers a platform to influence health agendas, advocate for evidence-based interventions, and drive positive change in the field of public health.
- Multidisciplinary Collaboration: WHO brings together professionals from diverse backgrounds, including medicine, public health, epidemiology, research, policy, and administration. Collaboration and teamwork are integral to WHO’s work, providing opportunities to work with experts from different disciplines, cultures, and regions. This multidisciplinary approach fosters innovation, learning, and the exchange of ideas.
- Health Emergency Response: WHO plays a critical role in responding to health emergencies and outbreaks, such as pandemics, natural disasters, and humanitarian crises. Working at WHO offers the chance to contribute to emergency response efforts, provide technical expertise, and support countries in managing and mitigating health emergencies. This aspect of the work allows for rapid deployment and the ability to make a tangible difference in times of crisis.
- Learning and Professional Development: WHO is committed to professional development and continuous learning. The organization provides a wealth of training opportunities, capacity-building programs, and access to cutting-edge research and knowledge in various health areas. Working at WHO offers a platform for personal growth, skill enhancement, and staying up-to-date with the latest advancements in global health.
- Collaborative Partnerships: WHO collaborates closely with governments, other United Nations agencies, international organizations, non-governmental organizations, academic institutions, and the private sector. By working at WHO, you have the opportunity to engage in partnerships and networks that facilitate collaboration, knowledge sharing, and collective action towards achieving global health goals.
- Diverse and Inclusive Work Environment: WHO values diversity, inclusivity, and gender equality. It strives to create a work environment that respects and values individuals from different backgrounds, cultures, and perspectives. Working at WHO provides the opportunity to be part of a diverse workforce that fosters mutual respect, cultural understanding, and equal opportunities for all.
- International Exposure: WHO operates in various regions and countries around the world. Working at WHO offers the chance to gain international experience, work in different settings, and contribute to health initiatives across different regions and cultures. This exposure enhances cross-cultural understanding, broadens professional networks, and enriches personal experiences.
Position: Executive Assistant (Administrative Support)
Job Code: 2401444
Grade: G5
Contractual Arrangement: Fixed-term appointment
Contract Duration: 2 years
Closing Date: May 12, 2024, 11:59:00 PM
Primary Location: Jakarta, Indonesia
Organization: SE_INO WR Office, Indonesia
Schedule: Full-time
DESCRIPTION OF DUTIES
Under the direct supervision of the Administrative Officer and general guidance from the WHO Representative, the incumbent will perform the following duties:
1. Ensure the coordination of Security and safety for overall personnel is established and updated.
2. Liaise with UNDSS to ensure the Minimum Operating Security Standards (MOSS) compliance, timely report on security-related incidents, disseminate security and travel advisory information and arrange security briefings and training of staff.
3. Assist in business continuity actions in compliance with decisions made by the Business continuity management team.
4. Ensure effective administrative support, including travel, assets management, local service requirements, visas, UNLP, insurance, transportation, logistics, etc.
5. Ensure appropriate asset management and provide relevant reports to the management.
6. Ensure effective space management within the premises and ensure the premises management plan is running smoothly for maintenance and usage.
7. Ensure proper administration of physical facilities and office arrangements for team members including office equipment, furniture, and supplies for the office.
8. Provide administrative support to the team members including the processing of correspondences; requisition of office supplies and inventory; maintaining a filing system.
9. Maintain a database including contact information of internal, counterparts, resource persons, and supervisors from the regions.
10. Responsible to manage overall office vehicles and the fleet, including registration and maintenance.
11. Support the organization of meetings, workshops, seminars, etc., including typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation.
12. Perform other related duties, as required.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education or equivalent technical or commercial education.
Desirable: Training in Accounting, Administration, and/or in the Management field is desirable. A university degree is an asset.
Experience
Essential: At least five (5) years of relevant experience in the area of administration, logistics, assets management, security, and/or office management.
Desirable: Familiarity with WHO policies and practices. Working experience in administration with WHO or other UN Agencies at the national and international level is an asset.
Skills
- Work requires maintaining up-to-date knowledge of any changes to the standard operating procedures.
- The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self-study or in-house training.
- Knowledge of WHO rules, regulations, policies, and practices would be an asset.
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Bahasa Indonesia.
