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United Nations Development Programme (UNDP) Is Currently Hiring A HR Assistant APPLY NOW

Background

UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequalities and exclusion. We help countries develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

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About UNDP

The United Nations Development Programme (UNDP) is the United Nations’ global development network. Established in 1965, it is headquartered in New York City and operates in nearly 170 countries and territories around the world. The UNDP works to eradicate poverty, reduce inequalities, and build resilience to promote sustainable development.

The primary goal of the UNDP is to support countries in achieving the Sustainable Development Goals (SDGs) adopted by the UN member states in 2015. The SDGs encompass a broad range of issues, including poverty reduction, education, healthcare, gender equality, environmental sustainability, and more. The UNDP provides assistance to countries in developing policies, implementing programs, and mobilizing resources to address these challenges.

The UNDP works through partnerships with governments, civil society organizations, and the private sector to promote sustainable development. It provides technical expertise, policy advice, and financial support to countries to help them implement development programs and projects. The organization focuses on areas such as democratic governance, poverty reduction, crisis recovery, climate change mitigation and adaptation, and sustainable development.

In addition to its work at the national level, the UNDP also supports global initiatives and advocacy efforts to address pressing development issues. It plays a key role in coordinating international development efforts and mobilizing resources for development programs.

Overall, the UNDP is committed to promoting sustainable human development, fostering inclusive and equitable societies, and ensuring that no one is left behind in the pursuit of a better future for all.

Why Work At UNDP

  1. Mission-driven work: UNDP’s mission is to eradicate poverty, reduce inequalities, and promote sustainable development. By working at UNDP, you have the opportunity to contribute to addressing some of the world’s most pressing challenges and making a positive impact on people’s lives.
  2. Global reach and impact: UNDP operates in nearly 170 countries and territories, providing you with the chance to work on a global scale and collaborate with diverse cultures and communities. Your work can contribute to shaping policies, implementing programs, and driving development outcomes in various regions around the world.
  3. Multidisciplinary approach: UNDP’s work spans a wide range of areas, including governance, poverty reduction, climate change, gender equality, and more. This multidisciplinary approach allows you to gain a holistic understanding of development issues and work across different sectors, fostering professional growth and expanding your skill set.
  4. Collaborative and inclusive work environment: UNDP values collaboration, diversity, and inclusivity. Working at UNDP means collaborating with colleagues from different backgrounds, cultures, and expertise. This diversity of perspectives can foster creativity, innovation, and learning.
  5. Professional development opportunities: UNDP offers various opportunities for professional development, including training programs, workshops, and access to a vast network of experts and practitioners in the field of development. You can enhance your skills, broaden your knowledge, and stay updated on emerging trends and best practices.
  6. International exposure and networking: Working at UNDP exposes you to an international environment, enabling you to build a global network of contacts and establish connections with professionals, government officials, civil society organizations, and other stakeholders. This network can be valuable for your career advancement and future opportunities.
  7. Competitive benefits and work-life balance: UNDP provides competitive compensation packages, including salary, benefits, and allowances. Moreover, the organization promotes work-life balance and offers flexible work arrangements, recognizing the importance of personal well-being and family commitments.

HR Assistant

LOCATION:
The work will be based in Dakar, Senegal.

TYPE OF CONTRACT:
The position is offered as a Service Contract.

STARTING DATE:
The selected candidate is expected to start on [Start Date].

APPLICATION DEADLINE:
The deadline for submitting applications is [Application Deadline], by midnight New York, USA time.

POST LEVEL:
The position is classified as SB-3.

DURATION OF INITIAL CONTRACT:
The initial contract will be for a duration of 6 months, with the possibility of renewal.

Duties and Responsibilities

1.Summary of Key Functions:

  • Execution of HR strategies
  • Provision of HR services
  • Support for knowledge acquisition and dissemination

Specifically, the individual in this role will be tasked with:

1.Ensuring the implementation of HR strategies with a focus on achieving the following outcomes:

  • Complete adherence of HR processes and documentation to the rules, regulations, policies, and strategies of UNDP/UNODC.
  • Contribution to the mapping of business processes within the Regional Office and development of internal Standard Operating Procedures (SOPs) in HR management, in collaboration with the immediate supervisor and office management

2.Implements HR services with a focus on achieving the following outcomes:

  • Gathers background information and Terms of Reference (ToR) from project coordinators or Heads of sections regarding vacant positions to be filled, and prepares the necessary administrative documentation (job descriptions, requests for vacancy announcements or publications, etc.).
  • Constructs Job Openings for international staff in INSPIRA and coordinates the recruitment process in close collaboration with UNODC HQ.
  • Assists in the preliminary screening of candidates based on selection criteria and in the preparation of final evaluation tables. Prepares minutes and reports (Process Verbale) related to the selection committee’s recommendations. Maintains electronic records and hardcopy files of such documentation for project auditing purposes.
  • Assists in the preparation of contract letters for local staff and consultants, ensuring their timely submission to UNDP for approval.
  • Monitors and maintains the Field Office Human Resources Management (FOHRM) Platform, ensuring that personnel data are up-to-date.
  • Monitors the contractual status of project personnel and provides advice on timely actions required for contract extension or renewal.
  • Maintains a separate staffing list that serves as a monitoring tool against information contained in FOHRM, as well as enhancing management decisions on human resources planning.
  • Assists the Finance Unit in clarifying and reconciling monthly UNDP payroll EOIVs against information contained in FOHRM or staff contracts.
  • Organizes orientation and induction programs or meetings for newly recruited staff (both local and international) regarding the organization’s operations, locating the Security and Safety team (UNDSS), canteen facilities, and finding accommodation for international staff, etc.
  • Ensures that new and existing staff are briefed or informed about new HR rules and regulations from both HQ and UNDP.
  • Prepares documentation for a variety of personnel actions (e.g., separations, promotions, contract extensions, salary increments, etc.) and ensures proper filing of personnel records by project and individual staff.
  • Reviews Performance Evaluation Reports for correctness with regard to proper procedures being followed.
  • Ensures a proper and efficient staff attendance system and serves as the focal point for all leave requests.
  • Maintains a personnel trending file on a monthly/yearly basis that can be used to monitor staff movement over specific periods.
  • Maintains a register of training undertaken during the year and, in consultation with the Head of Operations, conducts periodic analysis of training needs.
  • Acts as the liaison staff between UNDP/HQ and ROSEN in relation to personnel administration.
  • Conducts exit interviews for separating staff members and assists them with clearance and separation formalities.

3.Supports knowledge building and knowledge sharing with a focus on achieving the following outcomes:

  • Participation in training sessions for operations/projects staff on HR matters.
  • Contribution to knowledge networks and communities of practice.

Undertake any additional tasks as assigned by the supervisor.

Competencies

Relevant skills for the organization

  • Demonstrating commitment to the mission, vision, and values of the United Nations;
  • Showing sensitivity and adaptability to differences in culture, religion, race, gender, nationality, and age;
  • Upholding and safeguarding ethics and integrity;                                                                                                         
  • Demonstrating business acumen and sound judgment;                                                                                                                        
  • Exhibiting initiative-taking capacity;
  • Collaborating effectively in teams and facilitating work with colleagues;
  • Facilitating and encouraging communication within the team, communicating effectively;
  • Creating synergies through self-mastery;
  • Managing conflicts;
  • Learning and sharing knowledge, encouraging others to do the same;
  • Making transparent decisions based on information.

Functional Skills:

Building Strategic Partnerships

  • Analyzing general information and selecting documents to support partnership-building initiatives;
  • Promoting organizational learning and knowledge sharing;
  • Researching best practices and proposing new, more effective ways of operating.

Understanding of Work and Technical Expertise

  • Understanding the key processes and methods of the position;
  • Possessing a basic knowledge of organizational policies and procedures relevant to the position and consistently applying them during work tasks;
  • Demonstrating a good understanding of information technology and applying it during tasks.

Promotion of Organizational Change and Development

  • Demonstrating the ability to identify problems and propose solutions.

Design and Implementation of Management Systems

  • Using information/databases/other management systems.

Client Orientation

  • Reporting to internal and external clients in a timely and appropriate manner;
  • Organizing and prioritizing work schedules to meet the needs and deadlines of clients.

Promotion of Accountability and Results-Based Management

  • Gathering and disseminating information on best practices in accountability and results-based management systems.

Impact of Results: 

The key results have an impact on the execution of the HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances ONUDC capability in the HR management.

Building Strategic Partnerships Level 1.1: Maintaining information and databases 

  • Analyzes general information and selects materials in support of partnership-building initiatives

Promoting Organizational Learning and Knowledge Sharing Level 1.1: Basic research and analysis 

  • Researches best practices and proposes new, more effective ways of doing things

Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods, and procedures

  • Understands the main processes and methods of work regarding the position 
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning 
  • Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development Level 1.1: Presentation of information on best practices in organizational change 

  • Demonstrates the ability to identify problems and propose solutions

Design and Implementation of Management Systems Level 1.1: Data gathering and implementation of management systems 

  • Uses information/databases/other management systems

Client Orientation Level 1.1: Maintains effective client relationships 

  •  Reports to internal and external clients in a timely and appropriate manner 
  • Organizes and prioritizes work schedule to meet client needs and deadlines

Promoting Accountability and Results-Based Management Level 1.1: Gathering and disseminating information 

  • Gathers and disseminates information on best practices in accountability and results-based management systems

Core compétences:

  • Excellent communication and interpersonal skills.
  • Ability to work effectively in a team.
  • Strong customer service skills.
  • Capacity to collaborate with individuals of diverse nationalities, cultures, etc.
  • Solid analytical, organizational, and drafting abilities.
  • Capability to work autonomously with minimal supervision.

Required Skills and Experience

Education

  • Baccalaureat with specialized certification in HR or Public Administration, Economics, Sociology, and Political Sciences
  • Bachelor’s degree in HR, Public Administration,  Economics ,Sociology, and Political Sciences 

Experience

  • For candidates with a bachelor’s degree, a minimum of five (5) years of relevant professional experience in the field of human resources or general administration is required, or at least two (02) years of experience for candidates with a bachelor’s degree or an undergraduate degree.
  • Experience in using computers and office software packages (MS Word, Excel, etc.), as well as experience in handling web-based management systems.

Languages:

Fluency in both English and French is required.

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