About the United Nations
The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.4
Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
This position is located in the Mediation Support Unit (MSU) of the Policy and Mediation Division of the Department of Political and Peacebuilding Affairs (PMD/DPPA). MSU serves as a system-wide resource that assists the mediation and dialogue initiatives of the United Nations and provides technical and operational support of mediation and dialogue processes, capacity-building, and mediation guidance, lessons learned and comparative analysis.
The Unit manages the Standby Team of Senior Mediation Advisers (SBT) which is a mechanism composed of world-leading mediation experts who can be rapidly dispatched to provide advice on a wide range of issues that tend to arise in mediation and preventive diplomacy efforts. The Programme Assistant will report to the Chief of the Mediation Support and Gender, Peace and Security Units and to the Team Leader of the Mediation Support United Nations.
•Provides assistance in support of planning and implementation of operational activities carried out by MSU, including the Standby Team of Senior Mediation Advisers (SBT) mechanism.
•Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
•Assists in the coordination of project planning and preparation of MSU’s operational activities with implementing partners and relevant offices at headquarters and in the field; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
•Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.
Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
High school diploma or equivalent is required.
A minimum of seven years of progressively responsible experience in programme or project management or related area is required. The minimum years of relevant experience is reduced to 5 for candidates who possess a first-level university degree or higher.
Experience in the use of office software packages (e.g. MS Word, Excel, PowerPoint) is required. Experience in using integrated information management systems such as Enterprise Resource Planning (ERP) system, document management systems and recruitment platforms is required. Experience in organizing workshop and training activities, including high-level meetings is required. Experience in the application of Rules and Regulations in an international organization is desirable. Experience with monitoring and evaluation systems for project performance is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
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