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The International Labour Organization (ILO) is hiring junior contracting and procurement officers Apply

The International Labour Organization (ILO) is hiring junior contracting and procurement officers.

Background About ILO

Grade: P2 

Vacancy no.: DC/PROCUREMENT/P/2024/02
Publication date: 8 February 2024
Application deadline (midnight Geneva time): 29 February 2024

Contract duration: One year, with possibility of renewal 

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Brief Information and Context About the Position

This position is located in the Contracting Unit of the Procurement Bureau (PROCUREMENT). PROCUREMENT reports to the Treasurer and Financial Comptroller and provides services to ILO headquarters units, external offices and extra-budgetary funded programmes and projects.

The Bureau develops, administers and disseminates procurement, including contracting, policies, rules and procedures in accordance with ILO Financial Rules and Regulations. It plans, coordinates and executes major procurement processes, acquires services, equipment and goods, and provides contracting services. It also provides information, advice and training on procurement and contracting issues.

The main role of the position is to provide legal and technical support within PROCUREMENT on contracting and other procurement transactions of a low-medium volume/risk in respect of development cooperation programmes and projects.  

The position reports to the Head of the Contracting Unit under the overall guidance of the Chief, PROCUREMENT.

Description of Duties

1.    Assist the Head, Contracting Unit in reviewing and revising draft solicitation and other legal instruments and correspondence in relation to PROCUREMENT’s operational activities on projects and programmes, in accordance with established ILO procurement and contracting standards.  

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2.    Distribute Requests for Quotations (RFQs), Invitations to Bid (ITBs) and as required low-medium volume/risk Requests for Proposals (RFPs) using the ILO e-Sourcing system. Contribute to analysis and evaluation of vendors’ proposals in respect of the Organization’s requirements. 

3.    Assist the supervisor in providing guidance on embedding sustainability, including gender-responsive procurement, along the procurement processes initiated by requesting units.

4.    Draft contracts based on standard templates and provide advice on contractual clauses. Prepare purchase orders and submit them for approval in ILO ERP system.

5.    Monitor and verify adherence to development cooperation agreements, which includes proposing amendments and extensions of contracts, and providing preliminary advice on contractual rights and obligations. 

6.    Assist the supervisor with the conduct and co-ordination of all phases of contractual negotiations with interested parties, including in disputes with suppliers during the implementation phase of contracts.

7.    Provide inputs to the drafting of Office policy documentation, manuals, standard operating procedures and guidelines relating to procurement and/or contracting matters.

8.    Perform other relevant duties related to extra-budgetary programmes and projects, as required.
 

Required Qualifications, Skills and Experience

Education

First level university degree in law. Advanced university degree or training or a recognized qualification in procurement (e.g., UNDP/CIPS certification Level 2 or equivalent) would be an advantage. 

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Experience

Minimum of three years of professional experience in law at the national or international level. Familiarity with contract law, construction law (SIA Norms, FIDIC templates or other construction industry templates), and international law would be an advantage. 

Languages

Excellent command of one official language (English, French, Spanish) of the Organization. Working knowledge of a second official language.  One of these languages must be English.

Competencies

In addition to the ILO core competencies, this position requires:

•    Ability to analyse legal issues, write clearly and concisely, take initiative to keep up-to-date with developments in contract law, international law and procurement policy and good practices.  

•    Knowledge of office financial rules and regulations and negotiated procurement procedures.  

•    Absolute discretion in dealing with confidential matters.  Ability to explain legal concepts clearly and to work with non-lawyers to find solutions to legal problems.

•    Flexibility and capacity to work in a team. 

•    Ability to use standard Office software applications.  

•    Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Deadline : 29 February 2024

Location : Geneva   

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