UN Jobs

United Nations Office on Drugs and Crime (UNODC) is hiring a Team Assistant. An application with a High school diploma or equivalent is required.

Deadline: Friday 5 Apr 2024ย 

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

we are hiring 58
United Nations Office on Drugs and Crime (UNODC) is hiring a Team Assistant. An application with a High school diploma or equivalent is required. 3

The salary for this job should beย more than 902 USD.

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Salary for a G-4 contract in Nairobi

The salary of a G-4 depends on the duty station. The minimum salary there is 130,154 KES (~902 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is anย estimation by UN Talentย based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. If the job description contains another salary information, please refer to this one.

More about G-4 contracts.

Org. Setting and Reporting

This position is located in the UNODC Regional Office for Eastern Africa (ROEA), Nairobi, Kenya, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the overall supervision of the UNODC Regional Representative for Eastern Africa (ROEA) and under the direct supervision of the Associate Programme Officer within the Health and Social Development Pillar in Eastern Africa. For more information on UNODC, please visit the website: www.unodc.org

Responsibilities

The incumbent will assist the Associate Programme Officer (Health and Social Development Pillar) with the day-to-day administrative management of programme activities related to Health and social development programmes in Kenya and Eastern Africa as whole. The incumbent will also provide administrative assistance with the implementation of other related activities in HIV Prevention, Treatment and care among people who use and Inject Drugs and people in prisons and prevention, treatment and care for substance use disorders including the project on promotion of Treatment as an Alternative to incarceration for People with Substance use disorders in contact with the criminal justice system as required. Within assigned authority, the incumbent will be responsible for the following specific duties: โ€ข Perform a wide range of office support and administrative functions.

โ€ข Respond or draft responses to routine correspondence and other communications; use standard word processing package to produce a wide variety of large, complex documents and reports.

โ€ข Monitor processes and schedules related the unitโ€™s outputs, products, tasks, etc.; where applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.

โ€ข Research, compile and organize information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.

โ€ข Generate a variety of standard statistical and other reports, work orders, etc., using various databases. โ€ข Proofread documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.

โ€ข Provide secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.

โ€ข Perform data entry and extraction functions.

โ€ข Review, record, distribute and/or process mail and other documents; follow-up on impending actions.

โ€ข Update and maintain large distribution lists; monitor, prepare and distribute various materials, reports, where possible using electronic formats; handle arrangement for printing and translation as necessary; coordinate shipment arrangements, courier services, etc.

โ€ข Perform general administrative tasks (e.g., arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, etc.).

โ€ข Assist in providing software and office equipment support. Assist the team by performing administrative support related to the coordination of project planning/preparation.

โ€ข Compile, summarize, and present information/data on specific projects and activities.

โ€ข Assist the team in reviewing project documents, especially cost plans and budgets, for completeness and compliance with relevant UN rules and procedures prior to submission for final approval and signature; assist in identifying inconsistencies; and distribute project documents to relevant parties upon approval.

โ€ข Assist the team in reviewing budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.

โ€ข As member of a team obtain necessary clearances, process and follow-up on administrative actions, e.g.: recruitment and appointment of consultants; travel arrangements; authorization of payments; disbursement of funds; procurement of equipment and services; etc.

โ€ข Compile, summarize and enter data on project delivery; draft related status reports; identifying shortfalls in delivery, budget overruns, etc.; and bring these to the attention of management.

โ€ข Assist in drafting correspondence on budget-related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

โ€ข Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. Maintain files (both paper and electronic) and databases for work unit

. โ€ข Perform other work-related duties, as assigned.

Competencies

Professionalism: Has knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively, listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing othersโ€™ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Not available.

Work Experience

A minimum of three years of experience in general office support, programme or project management administration or related area, is required. The minimum number of years of relevant experience is reduced to one for candidates who possess a first-level university degree or higher. Experience using MS Office is required. Work experience with an Enterprise Resource Planning (ERP) system is required. Work experience with SAP/Umoja is desirable. Experience with the United Nations Talent Management system (Inspira), sharepoint or comparable systems is desirable. Work experience within the United Nations System or other international organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.

The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term โ€œsexual exploitationโ€ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term โ€œsexual abuseโ€ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

The term โ€œsexual harassmentโ€ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetratorโ€™s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on โ€œManualsโ€ in the โ€œHelpโ€ tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTSโ€™ BANK ACCOUNTS.

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