United Nations Development Programme (UNDP) Hiring An Administrative Project Manager APPLY NOW
Background
UNDP‘s focus is helping countries build and share solutions to the challenges of: Poverty Reduction and Achievement of the MDGs. Democratic Governance. Crisis Prevention and Recovery.
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About UNDP
The United Nations Development Programme (UNDP) is the United Nations agency responsible for promoting sustainable development and reducing poverty worldwide. Established in 1965, it operates in over 170 countries and territories, working with governments, civil society organizations, and the private sector to help countries achieve their development goals.
The primary focus of the UNDP is to support countries in eradicating poverty, reducing inequality, and achieving sustainable development. It provides technical expertise, policy advice, and financial resources to help countries implement development projects and programs. The UNDP’s work covers various areas, including governance, poverty reduction, climate change, disaster recovery, gender equality, and sustainable development.
The UNDP is guided by the United Nations’ Sustainable Development Goals (SDGs), a set of 17 goals adopted by UN member states in 2015. These goals aim to address global challenges such as poverty, hunger, health, education, gender equality, clean energy, and environmental sustainability by 2030. The UNDP aligns its efforts with the SDGs and supports countries in integrating the goals into their national development plans.
In addition to its project-based work, the UNDP also produces research and analysis on development issues, promotes policy dialogue, and advocates for sustainable development at the global level. It plays a coordinating role within the United Nations system and works closely with other UN agencies, international organizations, and development partners to maximize its impact.
The UNDP is governed by the United Nations Development Group (UNDG), which brings together various UN agencies working on development issues. The Administrator of the UNDP, appointed by the United Nations Secretary-General, leads the organization’s operations and represents it at the global level.
Overall, the UNDP plays a vital role in supporting countries’ efforts to achieve sustainable and inclusive development, working towards a future where no one is left behind
Why work at UNDP
Working at the United Nations Development Programme (UNDP) can offer a range of rewarding opportunities for individuals passionate about making a positive impact on the world. Here are some reasons why people choose to work at UNDP:
- Mission-driven work: UNDP’s mission is to eradicate poverty, reduce inequality, and promote sustainable development. Working at UNDP allows you to contribute to these global goals and make a tangible difference in people’s lives.
- Global impact: UNDP operates in over 170 countries and territories, providing you with the opportunity to work on a global scale. You can collaborate with diverse cultures, governments, and organizations to address complex development challenges and promote inclusive development.
- Multidisciplinary approach: UNDP’s work covers various areas, including governance, poverty reduction, climate change, disaster recovery, gender equality, and sustainable development. This multidisciplinary approach allows you to gain exposure to a wide range of issues and develop a holistic understanding of development.
- Professional growth and learning: UNDP offers a supportive and dynamic work environment where you can enhance your skills, knowledge, and expertise. You can access professional training, participate in workshops and conferences, and collaborate with experts from different fields, fostering personal and professional growth.
- Collaboration and partnerships: UNDP collaborates with governments, civil society organizations, private sector entities, and other UN agencies. Working at UNDP provides opportunities to build networks, forge partnerships, and engage in collaborative efforts to address complex development challenges.
- Diverse and inclusive workplace: UNDP values diversity and promotes an inclusive work culture. It brings together people from different backgrounds, cultures, and areas of expertise, fostering a rich and inclusive work environment that encourages new perspectives and innovative solutions.
- International exposure: UNDP’s global presence and diverse project portfolio offer opportunities for international assignments and travel. Working in different countries and contexts can broaden your horizons, deepen your understanding of global issues, and enhance your cross-cultural competence.
- Competitive benefits and job security: UNDP offers competitive salaries, comprehensive benefits packages, and job security as an organization within the United Nations system. It adheres to international standards and provides a supportive work environment that prioritizes employee well-being.
Project Manager
Location: Ankara, Turkey
Application Deadline: May 11, 2024, 05:59 AM
Job Schedule: Full-time
Agency: United Nations Development Programme (UNDP)
Grade: NPSA-10
Vacancy Type: National Personnel Service Agreement
Practice Area: Inclusive Growth
Contract Duration: 1 year
3. Scope of Work
The Project Manager will be responsible for the day-to-day management of the Project. S/he will be reporting to the UNDP ISG Projects Coordinator (absence of Projects Coordinator, ISG Portfolio Manager is responsible). The PM will carry out overall coordination of activities while managing the team of experts. S/he will be the key contact point that assistant, associate, and short-term experts will be reporting.
Initial quality check of the documents will be undertaken by the PM and then final control will be submitted to the UNDP ISG Projects Coordinator (absence of Projects Coordinator, ISG Portfolio Manager is responsible) for final approvals. The PM will also coordinate allocation of experts in relevant activities and liaise with the UNDP and other team members under administrative and operational issues for timely delivery of the activities.
| Measurable Outputs | Key Results Expected/Major Functional Activities | % of time |
| 1. Managing technical, administrative, operational and financial aspects of the Project | Managing the implementation of the project activities in line with UNDP Programme and Operations Policies and Procedures (POPP) based on Annual Work Plan, including cost effective financial management and budget execution; and through providing advice, guidance and technical inputs for the implementation of the activities and components.Managing contractual relations with project partners (including EU) and ensure timely implementation of activities and monitor project progress towards project results by maintaining a hands-on overall knowledge of, and personal involvement with, all project activities.Undertaking the overall responsibility for development of progress reports of the Project by ensuring timely and quality donor and internal reporting.Ensuring that all reporting will be conducted in line with the requirements of EU and UNDP.Ensuring the strategic direction of the Project vis-à-vis national development priorities and UNDP commitments. Ensuring the steps identified within UNDP Türkiye Standard Operational Procedures (SOPs) for project management are strictly followed. Maintaining efficient and effective implementation of the Agreements between UNDP and the contracting authorities and other signatories. Developing Annual Work Plans (AWPs) and producing Project Progress Reports, in consultation with the respective personnel. Ensuring sound financial management through managing the budget of the Project with the assistance of the related support staff of the Project and/or the UNDP staff designated for financial/administrative issues. Supporting and coordinating at project level preparation of Request for Direct Payment (RDP) documents and/or Responsible Party Agreement (RPA) documents.Ensuring management of procurement related procedures with the assistance of the related support staff of the Project and/or the UNDP staff designated for the procurement affairs, prioritizing the quality of content and technical aspects of procurement. Monitoring the implementation of the project work plan and taking action and timely informing management in case of delays, problems, etc. Timely and high-quality reporting by collating required information and inputs from the Project Team and consultants, and incorporating financial data, following up on comments of the project partners, and finalizing the reports.Guiding the Project Team and consultants on issues related to the design, implementation and monitoring of activities.Assuring quality of the project outputs in accordance with the specific terms of reference of the assignments and the provisions of the project document. Participating in project steering committee meetings and providing the representatives of the concerned institutions with project related progress and plans. Establishing and maintaining strategic partnerships and implementation strategies defined in the project document with national authorities and local partners focusing on achievement of the project results and outcomes.Providing advice, guidance and technical inputs for the implementation of the activities and components of the Project.Maintaining a hands-on overall knowledge of, and personal involvement in, all Project activities.Monitor financial resources and accounting to ensure accuracy and reliability of financial reports, including budget revisions, as required.Ensuring that all required changes to the ProDoc take place, are based on changing project circumstances or on lessons learned during project implementation, and all significant changes are fully documented and justified, and are formally signed off.Preparing Annual Work Plans and quarterly plans as needed and planning and coordinating implementation of Project activities with partners, along with ensuring that all Project activities are implemented as per the Project’s AWP and Budget. Coordinating with relevant personnel, the development of a Monitoring and Evaluation system and a Reporting system, including the organization and conduct of field missions to target provinces.Liaising with key national and international stakeholders at the institutional level regarding the realization for activities of the Project.Fulfilling additional tasks, as required by UNDP. Quantum Profile: Project Manager | 30 |
| 2. Provision of technical support in the development of outputs / knowledge products of the Project | Reviewing and contributing to all outputs and deliverables produced under the Project.Reviewing and ensuring technical quality and coherence of Project activities/outputs.Directly contributing to capacity building activities aimed at local governments and civil society organisations.Providing written contributions to newsletters, policy briefs, knowledge networks, etc. on project results, data, information, lessons learned and best practices.Coordination of the work of local and international STEs Fulfilling additional tasks, as required by UNDP. | 35 |
| 3. Managing and supervising the Project Team and consultants through provision of timely technical, operational and managerial guidance to ensuretimely and high quality technical, operational outputs and results for the Project | Ensuring project resources are planned and disbursed efficiently and effectively as per the approved work plans and resource schedules, through maintaining day-to-day relations with the Project Team, beneficiaries, EU, TISK and UNDP. Ensuring efficient delivery of technical assistance through initiation of the individual consultant mobilization process and monitoring of inputs of the individual consultants, with the assistance of the Project Team. Ensuring efficient delivery of technical assistance through initiation of institutional contracting processes, which include development of terms of reference and technical specifications, along with contract management. Efficiently planning through guiding the Project Team for development of resource schedules and time plans, notifying the ISG Projects Coordinator, ISG Portfolio Manager and UNDP Management on the bottlenecks, problems, anticipated deviations and exceptions. Fulfilling additional tasks, as required by UNDP. Providing high caliber technical, managerial, operational, administrative and financial guidance to the Project Team and consultants.Developing institutional memory tools for the project-related reporting and correspondence. Ensuring technical and operational excellence in all project-related events with high quality (i.e. conferences, seminars, study tours, training programmmes, etc.). Fulfilling additional tasks, as required by UNDP. | 25 |
| 5. Contribution to establishment and maintenance of inter-institutional networks and development of project-based knowledge building / management tools | Creating advocacy to promote gender equality approaches in order to achieve the UNDP Gender Equality agenda or national gender equality agenda with internal and external partners. Identifying sources of information related to policy-driven issues. Identifying and synthesizing best practices and lessons learned directly linked to the Project. Promoting organizational learning and knowledge sharing in gender analysis and gender mainstreaming. Coordinating development of policies and institutions that will address the issues targeted by the Project, together with the project partners. Sound contributions to knowledge networks and communities of practice. Participating in meetings with relevant institutions as regard to project/programme implementation.Ensuring coordination with similar projects implemented by other partners. This includes effective liaison and coordination with other UN Agencies, municipalities, NGOs, CSOs, etc. and related programmes and projects, to share information and identify synergies. Maintaining regular coordination and quality assurance of expert inputs and products, including among project partners to ensure coherence and complementarity of project activities.Undertaking the communication with the Project Steering Committee for overview and decision on possible management and risk mitigation actions (if required by UNDP) and ensuring all Project risks and issues are addressed/resolved effectively and in a timely manner.Maintaining collaborative working relationships and coordination among key project partners and EU, through effective communication, consultation, and reporting.Fulfilling additional tasks, as required by UNDP. | 10 |
4. Institutional Arrangement
The Project Manager will be responsible for the day-to-day management of the Project. S/he will be reporting to the UNDP ISG Projects Coordinator (absence of Projects Coordinator, ISG Portfolio Manager is responsible).
5. Competencies
| Core | |
| Achieve Results: | LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact |
| Think Innovatively: | LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems |
| Learn Continuously: | LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences |
| Adapt with Agility: | LEVEL 3: Proactively initiate and champion change, manage multiple competing demands |
| Act with Determination: | LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results |
| Engage and Partner: | LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration |
| Enable Diversity and Inclusion: | LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity |
| Cross-Functional & Technical competencies Thematic AreaNameDefinitionBusiness ManagementProject ManagementAbility to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goalsBusiness ManagementPartnerships ManagementAbility to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policiesBusiness ManagementMonitoringAbility to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and resultsBusiness ManagementResource ManagementAbility to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrityBusiness ManagementRisk ManagementAbility to identify and organize action around mitigating and proactively managing risksPartnership management EU Partnerships Knowledge and understanding of EU strategies, approached, processes and systemsBusiness Direction & StrategySystem ThinkingAbility to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system |
| Min. Academic Education | Advanced university degree (Master’s degree or equivalent) in engineering and/or Economics and/or Administrative science is required.A first-level university degree (Bachelor’s Degree) in the areas mentioned above in combination with an additional 2 years of relevant working experience will be given due consideration. |
| Min. years of relevant Work experience | Minimum 5 years with Master’s Degree or 7 years with Bachelor’s Degree of relevant experience Minimum 1 year of international experience in cooperation with nationwide governmental and/or academic and/or business organization/institution/associationMinimum 2 years of working experience as Team/Project Leader is required. |
| Required skills and competencies | Having in depth knowledge of Turkish economy fiscal and industrial eco system, economic actors;Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases |
| Desired additional skills and competencies | Additional working experience in relevant field (i.e.Nationwide Private Sector Development programme and/or Industrial/Regional/National level Multi-sectoral Economic Analysis and/or Policy/Programme Development at National level). Knowledge on national or international public procurement rules preferably EU rules is an asset.Minimum 3 years’ experience in coordinating and managing expert and project teams from different background and expertise areasPhD degree in in engineering and/or Economics and/or Administrative science is an asset |
| Required Language(s) (at working level) | Fluency in English and Turkish is required. |
