Employee Contract Type:Local – Fixed Term Employee (Fixed Term)

Job Description:

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Job Description and Summary

Ensure timely and accurate procurement of grants-funded projects.

Major Activities:

25% Planning

• Participate in the preparation of annual procurement plans for the allocated grant projects
• Review the annual procurement plan before submission
• Guide the grants team on how to prepare effective procurement plans

25% Strategic sourcing and Procurement Execution

• Advise on Market Assessment and Supplier Prequalification process as per the direction from Project Coordinators and Officers. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction of Coordinators and specialists. Facilitate and review project procurement plan for procurement execution
• Maintain all supporting documents relating to the Sourcing Events based on the document management policy
• Advise and action on the RFP/RFQ process as required
• Liaise with Finance to resolve supplier inquiries
• Release POs to suppliers for spot buys and assigned categories
• Ensure all open PRs are processed within a reasonable time Follow up for delivery of goods and services on time
• Work with SCM teams to manage internal customer satisfaction

15% Data Management, Analysis and Reporting

• Collect and organize data from projects.
• Analyze and check data for accuracy and produce the required reporting output in accordance with the Policies / Procedures & Guidelines as set by WV
• Prepare weekly/monthly procurement status reports to update the customers and other stakeholders.
• Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
• Consolidate all findings and convert them into useful formats as provided by SCM Manager and Project Coordinators

10% Process, Procedure and Policy

• Work with the supply chain team to manage Internal customer satisfaction
• Collect data to support performance scorecard reporting (i.e. KPIs)

10% Control and Compliance

• Maintain proper filing and record keeping as per the guidelines set by the management.

15% On-time payment of suppliers

• Ensure that payment documents submitted by suppliers are processed on time and suppliers’ payments are processed as per the agreed payment terms.

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner. 

• At least 2 years experience Procurement & Supply Chain Management
• Basic computer skills (Ms Word/ Excel/Spreadsheet/ Internet, Power point)
• Hold a Degree in Humanitarian logistics, supply chain management or related disciplines (CIPS, BCOM, and Business Management). A degree in the disciplines is an added advantage

• Bachelor degree in Procurement and logistics, Supply chain or relevant studies
• Two year’s of experience in Procurement and Logistics or Accounting field

Additional experience:

• Have at least 2 years of relevant experience in humanitarian logistics or supply chain within an NGO
• Have a very good experience with the Grants of donors.
• Use of computer or other automated equipment and up to date software programs; use of internet and related technology (Ms. Word/Excel/Spreadsheets/Internet/Power Point)

CORE CAPABILITIES & ATTRIBUTES

• Achieving quality results & service. 
• Demonstrating Christ-centered life & work.
• Practicing accountability & integrity. 
• Learning for growth & development. 
• Communicating information effectively.
• Maintaining work/life balance & effectiveness.
• Thinking clearly, deeply & broadly.
• Building collaborative relationships. 
• Understanding the Humanitarian Industry.
• Influencing individuals & groups.
• Understanding World Vision’s mission & operations. 
• Honesty and personal integrity, accountability and quality achiever
• Excellent communication skills
• Adaptability and flexibility  
• Preferably be a committed Christian, able to stand above denominational diversities
• Be professional, trustworthy and respectful of others and display a positive attitude
• Communicate effectively with individuals and groups. Work together effectively and collaboratively with a broad range of communities and individuals including children and youth
• Exhibit initiative, integrity and sound judgment
• Coordinate multiple activities
• Work with minimum supervision

Work Environment: Office based with high level of travelling around the country to hard-to-reach areas.

REMUNERATION: Competitive with market standards

Application Requirements:

Please upload your CV and covering letter, copies of educational certificates, transcripts and ID. You are requested to provide 2 professional referees, 1 spiritual referee and 1 HR Practitioner with full details including full names, relationship, email addresses, and contact numbers. At least one reference should be an immediate supervisor from your recent employer.

Disclaimer: Applications received after the closing date will not be considered. Only shortlisted candidates shall be contacted.

Closing Date: Sunday, 24th March, 2024 at 11:59PM

Applicant Types Accepted:Local Applicants Only

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